FAQ content

Accounts: Customize your LibCal account profile, preferences, & integrations

In this article

To view and customize your personal LibCal account settings, log into LibCal and click on your email address in the navigation bar. (Regular-level users can also click on Profile in the navigation bar, while Admin-level users can edit their account via the Accounts page under the Admin menu).

the email address link in the navigation bar


Customizing your profile page

Your LibCal profile page is an optional, public page where patrons can view a list of upcoming events you're organizing. This page can include both a profile image and description, if desired.

When a patron views the page for an event you're organizing, they will be able to view your profile page by clicking on your profile image. Alternatively, you can also link to your profile page directly using its unique URL.

Example of a user's public profile page

You can customize your profile page options under the General tab of your Manage Account page.

the General tab

  1. To display your profile page, select the Enable Page radio button. If Disable Page is selected, event pages for events you are organizing will no longer link to your profile page.
    1. Your unique public profile page URL will display below this checkbox. Click the link to preview your profile page, or use it to share your profile page with others.
  2. If you would like to display a profile image, click on the Launch Image Manager button in the Profile Image URL field to upload or select an image from your Image Manager library.
    • This image will display on both your profile page and on the event pages for events you're organizing.
    • To remove an existing profile image, simply delete the URL from the text field.
    • If no URL is provided, a generic silhouette image will display on public pages instead.
  3. In the Profile Textarea, use the rich text editor to add optional text to display beneath your profile image, such as contact info, your title, an introduction, etc.
  4. Click the Save button.
Need to change your name, email address, or password? Click on the Go to LibApps button at the top of the page to access your My Account page in LibApps.

Preferences

You can customize the default landing pages for your account for the Event Calendars, Spaces, and Equipment links in the navigation bar. These preferences will only apply to your account.

Spaces & Equipment

When you are logged into LibCal, clicking on the Spaces or Equipment links in the navigation bar will allow you to view and manage space & equipment bookings, respectively. By default, each page will initially display the first tab on the page (Utilization for Spaces and Booking Grid & Availability for Equipment), with the location filter set to whichever is first in the list.

  1. Click on the Preferences tab of your Manage Account page.
  2. Under the Spaces section, set the Default Tab and Default Location you would like to see on the Spaces page.
  3. Under the Equipment section, set the Default Tab and Default Location you would like to see on the Equipment page.
  4. Click the Save button.

the Preferences tab

Event Calendars

When you are logged into LibCal, clicking on the Event Calendars link in the navigation bar will allow you to view and manage calendars and the events that have been added to those calendars, respectively. By default, the page will initially display the Calendar Index that displays the details of each calendar that has been created in LibCal. Each user, however, can choose to jump directly to a specific event calendar or event explorer page when the Event Calendar link is clicked.

  1. When logged into LibCal, click on your email address in the navigation bar.
  2. On your account settings page, click on the Preferences tab.
  3. Under the Event Calendars section, set the Default Page you would like to see from the Event Calendars link. Choose from:
    • Calendar Index Page
    • Event Calendar
    • Event Explorer
  4. If you chose to display an event calendar or event explorer for the Default Page, select what that calendar should be for the Default Calendar.
    • The Default Calendar field will be disabled for any account that has selected the Calendar Index page to be their default page.
  5. Click the Save button.

the Preferences tab


Manage your virtual meeting integrations

If your LibCal Admin has enabled the Microsoft Teams or Zoom virtual meeting integration, you can authorize or deauthorize them for your personal LibCal account. When you authorize an integration, you are giving that service permission to connect to your LibCal account for use with online appointments and events.

the Integrations tab

  1. Click on the Integrations tab of your Manage Account page.
    1. If your institution is using the Microsoft Teams integration, you can add or remove authorization in the Microsoft Teams: Online Appointments & Events panel. (Learn more about authorizing the Microsoft Teams integration.)
    2. If your institution is using the Zoom integration, you can add or remove authorization in the Zoom: Online Appointments & Events panel. (Learn more about authorizing the Zoom integration.)
Note: LibCal only allows one online meeting integration to be active at a time. If your Admin has enabled the Zoom integration, then you will not be able to authorize the Microsoft Teams integration (and vice versa).