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Events: Customize a calendar's general settings

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For each calendar in your system, you can customize the following General Settings:

  • Title
  • Description
  • Calendar visibility
  • Calendar owner
  • Default registration form
  • Default LibAuth configuration
  • Link to LibCal Opening Hours
  • Regular level user access
  • Friendly URL
  • Allowing events on the calendar to book multiple locations
  • Default registration requirement
  • Prevent duplicate identification methods from registering for the same event

General Settings

To customize a calendar's General Settings:

  1. Click Events from the command bar.
  2. Click the calendar's title from the Modify/View Calendar column on the Calendar List tab.
customizing a calendar's defaults, part 1
  1. Click the Calendar Settings tab.
  2. In the General Settings panel, adjust the desired settings.
    1. Update the calendar's name in the Title field. 
    2. If you'd like, give your calendar a description in the Short Description field (maximum of 1,000 characters).
    3. From the Calendar Visibility dropdown, select whether you want your calendar to be public, internal, or LibAuth restricted.
      • Internal calendars can only be viewed by logged in users, unless you give them a friendly URL. Then, only people who know the friendly URL can view the calendar.
      • Public calendars are visible to everyone.
      • LibAuth calendars can only be accessed via their friendly URL by users that authenticate through LibAuth with the Default LibAuth Authentication method for the calendar.
        • This option will be disabled if LibAuth has not been configured. Talk to your LibApps admin if you're interested in setting it up.
    4. Change the Calendar Owner. Owners can customize a calendar's settings, add new events, and edit any existing events, even if they are a regular-level user (admin-level users already have these permissions).
    5. From the Default Registration Form dropdown, select the form you want to use as the default for events (when registration is enabled). Event organizers can always select a different form as needed. 
    6. If you have set up LibAuth in LibApps, you can use the Default LibAuth Configuration dropdown to select which LibAuth profile to use.
      • When an event has registration enabled, this will require registrants to first sign in using the authentication system you've set up in LibAuth. If a user does not have a valid account, they will be unable to register for the event.
        • This will just set the default -- event organizers can always choose not to require LibAuth authentication.
      • The configuration selected here will also be used for accessing the calendar's public page when the Calendar Visibility is set to LibAuth.
      • This option will not appear if LibAuth has not been configured. Talk to your LibApps admin if you're interested in setting it up.
    7. To help you avoid adding events when your library is not open, use the Linked to LibCal Opening Hours dropdown to select a library or department from your Hours module.
      • When adding or editing an event's date and times, LibCal will let you know if they fall outside the opening hours for the selected library or department.
      • Not using the Hours module yet? Check out the Create and manage your library hours in LibCal springboard for more info.
    8. Use the Regular Level User Access field to set the default access permissions for regular users. Default permissions (that can be overridden with custom user-level access) can be set to:
      • Read-Only: users with this permission can only view events -- they cannot create or edit them.
      • Editor: users with this permission can create and edit their own events.
      • Event Admin: users with this permission can create events and edit any event on the calendar. They cannot, however, customize calendar settings. This can be helpful if you want to collaborate with others on managing events in your calendar.
    9. If your calendar is public, it can be helpful to give it a Friendly URL. This makes the calendar URL easy to share and remember.
      • Friendly URLs can contain only alphanumeric characters, dashes, and underscores. They are also case sensitive -- we recommend using lowercase letters.
      • Remember: if this calendar's visibility is set to private, then giving the calendar a friendly URL will allow people who know the URL to view it without having to log in.
    10. If desired, select the checkbox, Allow Events to book multiple Locations/Rooms.
      • When enabled, this will allow event organizers to select multiple locations or rooms (from the Spaces module) for a single event.
      • This can be helpful if you have an event happening in multiple locations, or are using both halves of a dividable room, for example.
    11. If you'd like to have registration enabled by default for new events, select the checkbox, Make "Registration Required" the default in the "Add New Event" form. Event organizers will still be able to disable registration when needed.
    12. To prevent the same person from registering for an event multiple times, select the checkbox, Prevent duplicate identification methods from registering for the same event.
  3. Click Save at the bottom of the General Settings panel.
Options in the General Settings panel for a calendar