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Spaces & Equipment: Link a location, category, space, or item's hours to your LibCal opening hours

Before you can start booking equipment, you must first define the opening hours for your locations. If your location has the same operating hours as one of the libraries or departments in your LibCal Hours module, you can link to those hours instead of recreating them separately for your equipment and spaces. The benefit of this is that you'll only need to manage your hours in one place. Any changes you make to a library or department will automatically be reflected in the availability times of your locations.


Getting there

  1. Go to Admin > Spaces & Equipment.

Selecting Equipment & Spaces from the Admin menu


Linking to LibCal Opening Hours

  1. Click on the location's  Manage Hours link in the Hours column.

Clicking the Manage Hours link

  1. Click on the Linked to LibCal Opening Hours radio button.
  2. From the dropdown menu, select the library or department you want to link to.
    • NOTE: make sure that the library or department you select is not using the Custom Text or By Appointment options for its hours, as these are not supported in Equipment & Spaces. If it is, then you will need to Custom Hours instead.
  3. Click on the Save Changes button.

Linking a location to LibCal opening hours


Set different hours for a specific category, space, or item

If you have a specific category, space, or item that has different hours than the rest of your location, you can set it up with its own separate hours.

For example, let's say that you have a location that's open from 8am-10pm. But, you might have a category of equipment that can only be booked between 9am-5pm. To accommodate this, you can set up separate opening hours just for that one category.

When setting up hours for specific categories, items, and/or spaces, there are a few things to keep in mind:

  • When you enable specific hours for a category, they will override your location's hours & exceptions for all items/spaces in the category.
  • When you enable specific hours for a single item or space, they will override the hours & exceptions of its parent category and location.
  • If you enable custom hours for a category, item, or space, any date not covered by a date range will appear as closed.

Step 1. Enable hours for a specific category, item or space

  1. Under Specific Category and Item/Space Hours:
    1. Click the Add Hours for Category button to enable hours for a specific category.
    2. Click the Add Hours for Item/Space button to enable hours for a specific item or space.

Buttons for adding hours for a category, space, or item

  1. Select the category, item, or space you want to add.
  2. Click the Save button. Now you can link the category or space/item to LibCal Opening Hours

Enabling hours for a category

Step 2. Select a library or department from your Opening Hours

If your category, item, or space has the same operating hours as one of the libraries or departments in your LibCal Hours module, you can link to those hours instead of recreating them separately for your equipment or spaces.

  1. Click on the Linked to LibCal Opening Hours radio button.
  2. From the dropdown menu, select the library or department you want to link to.
    • NOTE: make sure that the library or department you select is not using the Custom Text or By Appointment options for its hours, as these are not supported in Equipment & Spaces. If it is, then you will need to Custom Hours instead.
  3. Click on the Save Changes button.

Linking a category to LibCal opening hours

Disabling hours for a category, item, or space

If you no longer want to use separate hours for a specific category, item, or space:

  1. Click on the Close () icon for that category, space, or item.
    • If this is a category, it will inherit the hours of its parent location.
    • If this is a space or item, it will inherit the hours of its parent category.

Removing a category's hours

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