FAQ content

Spaces: Change a space category's access to public, private, or admin only

In this article

A category's Access determines where and how patrons and staff can book spaces and seats within the category.

  • Public categories are easily discoverable by patrons as they appear in all public menus, dropdown lists, etc.
  • Private categories do not appear in public menus, dropdown lists, etc. A user must know the URL for the category in order to view its public booking page.
  • Admin Only categories are not available at all to patrons and spaces/seats within them can only be booked from the Spaces > Booking Grid & Availablity tab on the admin-side. 

To change the visibility of a category:

  1. Go to Admin > Spaces & Equipment.
  2. Under the Locations tab, find the location containing the category you want to move and click on its link in the Spaces column.

Selecting Equipment & Spaces from the Admin menu

  1. Select Edit Category from the cog () button in the category's heading.

Clicking a category's edit Category button

  1. Under the General tab, select an Access option for the category.
    • Public: patrons will be able to access the category's booking pages from all menus, lists, and widgets.
    • Private: patrons will only be able to access the category's booking pages via their direct URLs. Links to the booking pages will not be included in navigation menus, lists, or widgets.
    • Admin Only: the category's public booking pages will be disabled. Bookings can only be created by staff who are logged into LibCal, via the Spaces > Availability page.
  2. Click the Save Category Settings button.

The Access options and Save Category Settings button