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Set the minimum, maximum, and default booking durations for a space category

The booking duration settings determine how long patrons can book a space. Each category has each of the following booking limits:

  • Minimum duration: the minimum amount of time a space can be reserved per booking.
  • Maximum duration: the maximum amount of time a space can be reserved per booking.
  • Default duration: the initial amount of time selected when a patron starts a booking.

To customize the durations for your category:

  1. Go to Admin > Spaces & Equipment.
  2. Under the Locations tab, find the location containing the category you want to move and click on its link in the Spaces column.

Selecting Equipment & Spaces from the Admin menu

  1. Select Edit Category from the cog () button in the category's heading.

Clicking a category's edit Category button

  1. Click on the Booking Limits tab.
  2. In the Booking Maximum Duration field, enter the maximum number of minutes a patron can reserve a space in this category per booking.
    • This value must be divisible by the value of the Booking Start times available every X mins field.
    • For example, if your booking start times are available every 30 minutes, you could have a maximum duration of 60, 90, or 120 minutes, but not 135 minutes.
  3. In the Booking Minimum Duration field, enter the minimum number of minutes a patron can reserve a space in this category per booking.
    • This value must also be divisible by the value of the Booking Start times available every X mins field.
    • Please keep in mind that patrons will be unable to book a space for less than this minimum duration. For example, if the minimum duration is 60 minutes, but a patron only needs a space for 30, they would still have the space booked for the full hour.
    • Leave this set to 0 to allow LibCal to determine an appropriate minimum duration.
  4. In the Booking Default Duration field, enter the initial duration (in minutes) that is selected when a patron starts a booking.
    • For example, even if your maximum duration is 240 minutes, you could set a default of 120. The patron could then increase or decrease the duration between the minimum and maximum, if needed.
    • To use the current Booking Maximum Duration as the default for each booking, leave this set to 0.
  5. Click the Save Category Limits button.

The Booking Maximum, Minimum, and Default Duration fields, and Save Category Limits button

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