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Space booking statistics

To see statistics for your Equipment Booking module, go to Stats > Spaces.

Navigating to the Spaces Statistics page


Filtering the statistics

By default, the statistics will display month-to-date stats for all locations and categories. However, if you'd like to analyze a specific subset of your bookings, you can apply the following filters:

  1. Location: limit your statistics to a specific location's spaces.
  2. Category: when a specific location is selected, you can filter to a specific category of spaces, or analyze all of its categories at once.
  3. Space: when a specific category is selected, you can filter to an individual space in that category, or analyze all of its spaces at once.
  4. Date: you can adjust the date range you want to analyze, using one of the presets (such as "This Calendar Year") or a custom range of your choice.
  5. After adjusting the filters, click the Go button to update the statistics reports.

Spaces statistics filters


Bookings Summary report

The Bookings Summary report provides you with a general overview of your bookings, including:

  • Unique Users: how many different patron email addresses have been used to make confirmed and mediated approved bookings for the selected spaces.
  • Total Bookings: total number of confirmed and mediated approved bookings for the selected spaces.
  • Time Available: the combined total of all opening hours for the selected spaces.
  • Time Booked: the combined total duration of all selected spaces.
  • Average Booking Duration: the average duration of each booking in the selected spaces.
  • User Showed Up: the ratio of bookings where the User Showed Up option was set to Yes or No. (This will not include bookings where neither value was selected.)

Bookings Summary report

View a breakdown of bookings for all locations

To view your Bookings Summary data broken down by location, set the Location filter to All Locations and click Go. Then click the View Per-Location Bookings Summary link to show the data table.

Example of the per-location bookings summary

View a breakdown of bookings for all categories in a location

To view your Bookings Summary data broken down by each category in a single location, select the Location you want to analyze and leave the Category filter set to All Categories, then click Go. Once your stats have refreshed, Click the View Per-Category Bookings Summary link to show the data table.

Example of the per category breakdown

View a breakdown of bookings for all spaces in a category

To view your Bookings Summary data broken down by each space in a single category, select the Location & Category you want to analyze, leaving the Space filter set to All Spaces In Category, then click Go. Once your stats have refreshed, Click the View Per-Space Bookings Summary link to show the data table.

Example of the per space bookings summary


Occupancy Data reports

The Occupancy Data reports allow you to analyze the occupancy of your spaces by month, day, and hour, providing you with a ratio of the minutes available to the minutes booked for each space.

Aggregate Occupancy Ratio pie chart

Monthly Occupancy

The Monthly Occupancy report provides you with the total number of minutes available vs. minutes booked for each month, along with a calculated occupancy ratio.

Monthly Occupancy report

Daily Occupancy

The Daily Occupancy report provides you with the total number of minutes available vs. minutes booked for each day of the reporting period, along with a calculated occupancy ratio.

Daily Occupancy report

Day of the Week Occupancy Distribution

The Day of the Week Occupancy Distribution report is similar to the Daily Occupancy report, but grouped by day of the week. This can help you get a sense of your occupancy ratio on each day of an average week.

Day of the Week Occupancy Distribution report

Hourly Occupancy Distribution

The Hourly Occupancy report provides you with the total number of minutes available vs. minutes booked during the reporting period, grouped by hour of the day. This can help you get a sense of your occupancy ratio on each hour of an average day.

Hourly Occupancy report

Daily/Hourly Occupancy Distribution

The Daily/Hourly Occupancy Distribution report shows the occupancy ratio for each hour of each day of the average week. This allows you to compare the occupancy ratio at different times of each day. For example, this could tell you which day of the week has the highest occupancy ratio at 1pm.

Daily/Hourly Occupancy Distribution report


Bookings Data reports

The Bookings Data reports allow you to analyze the distribution of your bookings by month, day, and hour, broken down by booking status. This will give you the overall volume of your bookings over time.

Bookings by Month

The Bookings by Month report provides a distribution of your bookings by status, grouped by month of the year. This includes the total number of bookings submitted, confirmed/approved, and cancelled/denied. To view totals for each specific booking status, click on View Detailed Monthly Breakdown by Booking Status.

Note: statistics are calculated based upon when the bookings occurred -- not the date the bookings were placed. For example, if someone booked a space for March 19, and that booking was submitted on February 28, then March 19 would be the date used in the statistics. 

Bookings by Month report

Bookings by Day of the Week

The Bookings by Day of the Week report provides a distribution of your bookings by status, grouped by day of the week. This includes the total number of bookings submitted, confirmed/approved, and cancelled/denied. To view totals for each specific booking status, click on View Detailed Daily Breakdown by Booking Status.

Note: statistics are calculated based upon when the bookings occurred -- not the date the bookings were placed. For example, if someone booked a space for March 19, and that booking was submitted on February 28, then March 19 would be the date used in the statistics. 

Bookings by Day of the Week report

Bookings by Hour of the Day

The Bookings by Hour of the Day report provides a distribution of your bookings by status, grouped by hour of the day. This includes the total number of bookings submitted, confirmed/approved, and cancelled/denied. To view totals for each specific booking status, click on View Detailed Daily Breakdown by Booking Status.

Note: statistics are calculated based upon when the bookings occurred -- not the date the bookings were placed. For example, if someone booked a space for March 19, and that booking was submitted on February 28, then March 19 would be the date used in the statistics. 

Bookings by Hour of the Day report

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