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Equipment: Choose the booking containment duration for a category

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A category's Booking Containment option determines the end date of bookings. In other words, it's how you can control whether checked out items must be returned at closing time or can be extended to the following business day. The available containment options vary depending upon whether the category's Bookable Type is set to hourly or daily bookings.


  1. Go to Admin > Spaces & Equipment.
Selecting Equipment & Spaces from the Admin menu
  1. Under the Locations tab, find the location containing the category you want to move and click on its link in the Equipment column.
Clicking on a location's link in the Equipment column
  1. Under the Equipment & Categories tab, click on your category's Cog () button and select Edit Category from the dropdown.
Clicking a category's Edit Category button
  1. Click on the Booking Limits tab.
  2. Use the Booking Containment option to choose how booking end times should be determined for items in this category.
    • If the category's Bookable Type is set to hourly bookings:
      • Select Bookings end at closing time to ensure that items are due back when your location closes.
        • For example, imagine that you have laptops that can be booked up to 4 hours at a time. If a laptop was booked at 10 pm and you close at 12am, that laptop could only be booked until 12am (not for the full 4 hours).
      • Select Bookings extend to next business day if you want to allow items to be booked overnight.
        • This can allow bookings to extend to the next day, depending upon your maximum booking duration and opening hours.
        • For example, imagine an item has a maximum booking duration of 12 hours and you book it at 10 pm. If you open at 8 am the following day, then that item would be due back at 10 am -- 12 hours after your booking started.
        • However, if you had booked that same item at 5 pm, then it would be due back at closing. Why? Because the 12-hour duration would end at 5 am when your location is closed.
    • If the category's Bookable Type is set to daily bookings:
      • Select Bookings span from Opening to Closing time if you want items to be due back at closing on the due date.
      • Select Bookings start from user selection and span to the same time following business day if you want the item due back at the same time of day it was checked out.
        • For example, if you booked a camera at 4 pm on Monday for 1 day, it would be due back at 4 pm on Tuesday.
  3. Use the additional options to further adjust the containment of the bookings made within the category.
    • If the category's Bookable Type is set to hourly bookings:
      1. Hours Boundary: for hourly bookings, select this checkbox if you would like to allow bookings to cross times during the day when you are closed. 
        • For example, if your equipment desk is closed from 12 pm - 1 pm each day a booking that is made at 11 am could have an end time of 2 pm. When this option is disabled, the booking would have to have an end time of 12 pm.
    • If the category's Bookable Type is set to daily bookings:
      1. ​​​Patron Allowed to Select Start Time: for daily bookings with the "Bookings start from user selection and span to the same time following business day" containment option, select this checkbox if you would like to give patrons the ability to select a valid starting time when placing their booking.
      2. Fixed Start Time: if the "Patron Allowed to Select Start Time" checkbox is not selected, use this dropdown to select the start time for all bookings in the category.
        • The time you select will also serve as the due time on the due date. For example, if you select 12 pm, then bookings will start at 12 pm on the first day and be due by 12 pm on the final day.
        • If the selected time is outside of your category's scheduled hours, Libcal will adjust this to the nearest valid time automatically.
        • For example, if you select 12 pm and the category does not open until 1 pm on the first day of the booking, then 1 pm will be used for the start time.
        • Similarly, if you select 8 am and your category does not open until 10 am on the due date, then 10 am will be used as the due time.
      3. Patron Allowed to Select End Time: if the "Patron Allowed to Select Start Time" checkbox is selected, selecting this checkbox will also allow the user to select the end time on their due date. Otherwise, the start time that the patron selects will be used.
  4. Click the Save button.
The Booking Containment option