Customizing an event's registration settings

  1. Click on the event you want to modify on your calendar. This will launch the Event Details window.
  2. Click on the Modify Single Event button. If this is a repeating event, you can also edit every event in the series -- here's how:
    1. Expand the Modify Single Event dropdown by clicking on the down arrow () button.
    2. Select Modify All Recurring Events from the dropdown menu.
  3. Make any needed changes to the event's registration in the Event Registration section.
    1. Registration is Required: if you want attendees to register in order to attend the event, select this checkbox. A series of additional options will display, allowing you to customize the registration process.
    2. Maximum Registrations/Seats: enter the maximum number of people who can attend the event. Once this number is reached, registration will be disabled unless you have the waiting list enabled, someone cancels, or you increase the number of seats.
    3. Registration Form: choose which registration form you want attendees to fill out in order to register for the event. You can choose from the default form, which just asks for the user's name and email address; or, you can use a customized registration form, which can include questions for gathering additional info from the attendees.
    4. Enable LibAuth Authentication: if your LibApps admin has set up LibAuth in LibApps, you can choose whether or not to require attendees to authenticate before being able to register for an event. This is a great way to restrict registration to current members of your institution.
      • If LibAuth has not been set up by your LibApps admin, then you will not see this option appear.
    5. Registrations Open: choose when you want to allow people to start registering for your event. You can choose to open up registration immediately, on a custom date & time, or a certain number of hours/days/weeks before the event starts.
    6. Registrations Close: choose when you want to close the registration process for the event. You can choose to close registration when the event starts or ends, or a certain number of hours/days/weeks before the event starts.
    7. Enable Multiple Attendees Within a Single Registration: when this option is enabled, a person can indicate that additional guests will be joining them. These additional guests will count against the maximum number of seats.
    8. Enable a Waiting List When Fully Booked: when this option is enabled, a waiting list will become available once the maximum number of seats have been filled. If a registrant cancels, then the first person on the waiting list will automatically be registered for the event.
    9. BCC Confirmation Email: if you'd like to BCC certain email addresses on each registration confirmation email, enter them here. Separate multiple email addresses with a comma.
    10. Send Email Reminder: you can choose to send an automated reminder email to all registrants. When enabled, you can choose how soon before the event to send the reminder. You can also customize the subject and body of the email, as well.
      • The email subject and body can include tags, which insert information from the event into the email. Click on the Template Instructions button to see which tags are available.
    11. Send Follow-Up Email/Survey: you can choose to send an automated follow-up email to all registrants after the event ends. When enabled, you can choose how soon after the event to send the reminder. You can also customize the subject and body of the email, as well.
      • The email subject and body can include tags, which insert information from the event into the email. Click on the Template Instructions button to see which tags are available.
      • If you subscribe to LibWizard, you can insert a link to a survey. Just click on the  Insert LibWizard Survey button and choose the survey you want to insert. This is a great way to gather feedback about your event!
  4. Submit your changes.
Note about repeating events: you can only enable series linked registration when creating a new repeating event. This option will not be available when editing an existing event.

Example of clicking on an event to modify

Example of modifying a single event

Example of Event Registration options 

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