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Equipment: Set an item's general information (i.e. name, barcode, replacement cost, etc.)

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Each item, regardless of whether it's a main or linked record, has several general information fields. These can not only help you identify the item, but some fields (such as the barcode) are also used elsewhere in the equipment booking process.


  1. Go to Admin > Spaces & Equipment.

Selecting Equipment & Spaces from the Admin menu

  1. Under the Locations tab, find the location containing the category you want to move and click on its link in the Equipment column.

Clicking on a location's link in the Equipment column

  1. Click on the item's edit () icon in the Action column.

Clicking an item's edit icon in the Action column

  1. Under the General tab, you can customize any of the following fields:
    • Name: set the name for the item.
    • Date Acquired: allows you to record the date the item was acquired. This will not display in the public catalog.
    • Item Barcode: if your item has a barcode number, you can record it here. This will allow staff to use the barcode to more quickly identify items and check them in and out. These can also display in the public catalog.
    • Asset Number: if you have an internal asset number, control number, or another type of inventory number, you can record it here. This will not display in the public catalog.
    • Serial Number: if you want to record an item's serial number, enter it here. This will not display in the public catalog.
    • Value: this allows you to record the value of the item when it was acquired. This will not display in the public catalog.
    • Replacement Cost: this allows you to record the replacement cost for the item, which may include extra fees in addition to the actual value of the item. This will not display in the public catalog.
  2. Click the Save Item Settings button.

The Name, Date Acquired, Item Barcode, Asset Number, Serial Number, Value, and Replacement Cost fields