How to copy booking form info from one space or equipment booking to create another

Instead of starting completely from scratch, you can create a new space or equipment booking by copying the booking form info from an existing one. 

Step 1. Find the booking you want to copy

You can look up a booking in one of two ways:

Via the Availability grid

  1. Click on Spaces in the navigation bar to copy info from a space booking, or click on Equipment to copy info from an equipment booking.
  2. Under the Availability tab, locate the booking you want to copy and click on its time slot.
  3. In the Booking Details panel that appears, click on the copy () button next to the user's email address.

The copy button next to a patron's email address

Via the Booking Explorer

  1. Click on Spaces in the navigation bar to copy info from a space booking, or click on Equipment to copy info from an equipment booking.
  2. Click on the Booking Explorer tab.
  3. Use the filters to help locate the booking you want to copy, clicking the Go button to update the list.
  4. When you've found the booking you want to copy, click on the copy () button next to its Booking ID.

The Copy button next to a Booking ID


Step 2. Configure your new booking 

  1. In the Copy Booking window that appears, click inside the Start Date field to select a start date and time for your new booking.
  2. Next, click on the  Add Space button to add a space to your new booking, or the  Add Item button to add equipment.

The Start Date, Add Item, and Add Space options

  1. Select your space or item from the dropdown.
  2. Click inside the End/Due Date field to select an end date and time for your new booking.
    1. You can click on the  Add Space button to add another space to your new booking, or the  Add Item button to add more equipment, if desired.
    2. Use the  Remove Space or  Remove Item buttons to remove a space or item from your booking.
  3. When finished adding spaces and/or items to your new booking, click on the Submit Times button.

Options to select and submit booking times

  1. The booking form info from the previous booking will automatically be filled in for you. If needed, you can customize the booking form fields before creating your new booking.
    1. If you need to make any changes to the booked spaces/items, click the Change link.
  2. Click the Add Booking button.

The booking form fields and Add Booking button

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