How to book equipment when creating or editing an event

If you subscribe to the Equipment booking module, you can book required items during the event creation process rather than booking them separately. When creating or modifying an event, a dropdown selection allows you to book any equipment that you need. After creating the event, a booking will be created for the item(s) that is linked to the event, and if the event is modified the booking will be updated accordingly.

Note: if you do not currently subscribe to the Equipment booking module, you can contact our Springy Sales Team about a quote and free trial today!


Booking equipment when creating an event

  1. Click on Calendars from the command bar.
  2. Click on the calendar's title from the Modify/View Calendar column on the Calendar Index tab.
  3. Click the Add New Event button.
    1. You can also click on a day in the calendar to add a new event to that date
  4. On the Add New Event modal, choose Create From Scratch from the dropdown.
  5. Click the Create Event button.
  6. In the Event Details section, select one or more items from the Equipment dropdown. 
    • All items that you select for booking must belong to a single Equipment location.
    • Whichever item(s) you select, LibCal will check and make sure the chosen items are available and in the same location. A status message will appear letting you know if they are not available for booking.
  7. Complete the other options for setting up the event and click on the Submit: Add New Event button at the bottom of the page.

creating an event from scratch, part 1

creating an event from scratch, part 2

creating an event from scratch, part 3

adding equipment to a new event


Changing an event's booked equipment

  1. Click on the event you want to modify on your calendar. This will launch the Event Details window.
  2. Click on the Modify Single Event button. If this is a repeating event, you can also edit every event in the series -- here's how:
    1. Expand the Modify Single Event dropdown by clicking on the down arrow () button.
    2. Select Modify All Recurring Events from the dropdown menu.
  3. Make any needed changes to the event's booked equipment from the Equipment dropdown in the Event Details section.
    • You can choose multiple items for each event, but any/all items selected must belong to the same Equipment location.
    • Whichever item(s) you select, LibCal will check and make sure the chosen items are available and in the same location. A status message will appear letting you know if they are not available for booking.‚Äč
  4. Submit your changes.

Example of clicking on an event to modify

Example of modifying a single event

Example of modifying an events equipment 

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