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Mapping: How to submit a booking from an interactive map

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Linking to your maps

The LibCal Mapping module allows patrons to browse your available spaces and seats using an interactive floor plan map.

example of an interactive map
Maps have clickable areas called hotspots that are associated with spaces and seats in LibCal. Clicking one starts the booking process.
  • Each bookable space and seat will be color-coded to indicate its availability.
  • When a patron clicks on a space or seat, they'll be able to review its details (such as its description, space capacity, accessibility, etc.).
  • From there, a link will take them to the space or seat's booking page, where they can submit a booking.
  • The maps can help patrons easily locate the space or seat when they arrive for their bookings.

A map's public URL becomes active once all of its hotspots have been associated to a resource (space, seat, or other map). You can find its link by going to Maps under the Admin menu and looking under the Public URL column.

the Public URL column on the Maps page
A map's public URL will become available once all hotspots have been associated to a space, seat, or other map. It will display in the Public URL column of the Maps page.

You can also find links to your maps by clicking on the Admin menu and selecting Spaces & Equipment. Under the Locations tab, the Map column will link to the admin page for a location map, where you can edit its settings. To view the map's public page, click on the location's Map () icon in the Action column.

When viewing a location's Zones or Spaces & Categories, you will find similar options for zone and space maps respectively

the Locations tab on the Manage Spaces & Equipment page
You can also find map links when managing your spaces & equipment. The Map column provides a link to the associated map's settings, while the map () icon will link to its public page.

Once you have a map's link, you can add it anywhere you'd like -- such as your LibCal homepage, a LibGuide page, or your library website.

Navigating a map

If you're familiar with navigating a Google Map, many of the basic controls apply to your floor plan map in LibCal.

  • Click/tap and drag the map to pan from side to side, or top to bottom.
  • On a desktop or laptop, you can zoom in or out by placing your cursor over the map and scrolling with your mousewheel or trackpad gestures.
  • On a touch screen device, you can pinch to zoom in or out.

In addition, you'll also find the following on-screen controls:

  1. Date-time picker: click inside the date-time field to view availability on a future date or time. Click the Show Availability button to update the map.
  2. Zoom In / Out: use these buttons to make the map larger or smaller, respectively.
  3. Reset Zoom: click this button to apply the default zoom level.
map navigation controls
Use the date picker to update the space/seat availability for a future date & time. You can use your mouse, trackpad, or touchscreen to pan and zoom the map. Or, use the zoom buttons to make the map larger & smaller.

Submitting a booking

On the map, spaces and seats will be color coded to indicate their current and future availability, or if they link to another map. (Admins can customize these colors in your LibCal Maps settings.)

Booking a space

  1. Click on a space. This will open a modal window showing details about the space, such as its capacity, accessibility, power options, and description.
  2. If the space is available now or in the future, you'll find a link to create a booking. Click that link to continue.
clicking a space to view its details
Click on a space to view its details and start the booking process.
  1. This will take you to the LibCal booking page for that individual space. Use the booking availability grid to select your times and finish the booking process.

Booking a seat

If your library subscribes to the Seat Bookings module, some of the spaces on your map may be "container spaces" -- spaces that are not bookable as a whole, but instead contain multiple seats that can be booked.

When setting up your map, your Admin will most likely link a container space to a map of its seats. (These spaces will have a blue background by default, but your Admin can customize that color in your Maps color settings.)

From there, patrons will be able to see the availability of each seat and book it individually.

  1. Click on the container space.
  2. This will open a modal window with a link to that space's seating map. Click that link to view the map.
clicking a container space
Container spaces that link to other maps are colored blue by default. Click on one to view a link to its seating map.
  1. Click on a seat. This will open a modal window showing details about the seat, such as its accessibility and power options.
  2. If the seat is available now or in the future, you'll find a link to create a booking. Click that link to continue.
clicking a seat to view its details
Click on a seat to view its details and start the booking process.
  1. This will take you to the LibCal booking page for that individual seat. Use the booking availability grid to select your times and finish the booking process.