FAQ content

(Beta) AZ List Management: Add, edit, & delete permitted use options & types

In this article

Can't remember if a certain database allows you to share articles via ILL? Not sure if you can use full-text resources from another one for e-reserves? The Permitted Use options allow you to create a custom list of permissions to track the license use permissions of each database directly in your A-Z Database List:

  • Permitted Uses: these are the different types of usage you want to track. For example, you could add a type for "Interlibrary Loan," "E-Reserves," "Course Packs," etc.
  • Permitted Use Options: these are the different permissions you can choose from for each type of use. For example, you could add "Yes," "No," "Silent," "ILL ok, but print first," etc.

When you add or edit a database, you can select the appropriate option for each type of usage. This makes managing your licenses for each database quick and easy.

editing permitted uses for a database
A database's Permitted Use options indicate how users are allowed to use a database. The screenshot above is an example of possible options.

Combined, the Permitted Uses and Permitted Use Options allow you to define the permissions for each database.

  • For example, imagine you have a type of use named "ILL."
  • Your options include "Yes" and "No."
  • For each database in your A-Z List, you could then indicate whether or not its content can be used for Interlibrary Loan by assigning "Yes" or "No."

Permitted use information will appear on your public A-Z Database List page, in a collapsible list.

permitted uses for a database on the public page
On the public A-Z Database List page, if Permitted Uses are assigned to a database, you can click the label below the database to reveal them in a collapsible list.

Add permitted use options

Before setting up your permitted use types, we recommend that you first set up your permitted use options. These are the different permissions you can choose from for each type of use.

  1. From the Content dropdown, select AZ List Management (Beta).
The AZ List Management Beta option in the Content menu
  1. In the sidebar under A-Z Databases, click on Settings to expand the menu.
  2. Select Permitted Uses.
  3. Click Add Permitted Use Option at the bottom of the Permitted Use Options panel.
The sidebar menu showing Settings and Permitted Uses, and the link to Add Permitted Use Option.
  1. Add a Name for the permitted use option.
  2. Click Add.
the Add Permitted Use modal

Manage permitted use options

  1. To edit the name of a permitted use option, click on its Edit () icon.
  2. To delete a permitted use option, click on its Delete () icon.
edit or delete permitted use options

Add permitted use types

The permitted use types represent how content from your databases can or cannot be used, for example, ILL, E-Reserves, course packs, etc. For each type of permitted use you create, you can define permissions using the permission options that you've added.

  1. From the Content dropdown, select AZ List Management (Beta).
The AZ List Management Beta option in the Content menu
  1. In the sidebar under A-Z Databases, click on Settings to expand the menu.
  2. Select Permitted Uses.
  3. Click the Add Permitted Use button.
The sidebar menu showing Settings and Permitted Uses, and the button to Add Permitted Use.
  1. Add a Name for the permitted use type.
  2. Click Add.
the Add Permitted Use type modal

Manage permitted use types

  1. Click a permitted use type to expand its panel.
    1. To edit the name of a permitted use option, click the Edit Permitted Use link.
    2. To permanently delete a permitted use option, click the Delete Permitted Use link.
    3. To include a link to specific instructions for a permission option, click on its Edit () icon and add the URL.
      • For example, if you have a guide listing specific types of use requirements, you could use the URL of that guide.
edit or delete permitted use options
FAQ Actions