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(Beta) AZ List Management: Add, edit, & delete database access modes

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Access modes are used to define what access options and restrictions a patron has when using a database. For example, you can create access modes for On Campus Only, Open Access, Staff Login Required, etc., to alert your users to their options and any special requirements for accessing a database.

After creating the access mode options that make sense for your institution, you apply the applicable access modes when creating or editing a database.

Applying the access mode on a new database.
When customizing a database, you can apply the access mode under the Additional Information panel.

Once a database has an access mode applied,

  • On the AZ Database List management page, staff can filter by access mode under Advanced Filters.
  • On the public AZ Database page, patrons can view the access modes on the database landing page.
The Access Mode shown on a database landing page.
The Access Mode is listed on the public database landing page.

Add access modes

  1. From the Content dropdown, select AZ List Management (Beta).
The AZ List Management Beta option in the Content menu
  1. In the sidebar under A-Z Databases, click on Settings to expand the menu.
  2. Select Metadata.
  3. Click the Access Modes tab.
  4. Click on the Add Access Mode button.
The sidebar menu showing Settings and Metadata, and the Access Mode panel showing the Add Access Mode button.
  1. Add a Name for the access mode.
  2. Click Add.
the Add Access Mode modal

Manage access modes

  1. To sort access modes: click on the column headings.
  2. To search by access mode ID: enter the exact ID in the ID field.
  3. To search by access mode name: enter a term to capture the access mode name in the Name field. Partial matches are supported.
  4. To see the databases with the access mode assigned: click on its link in the # Databases column.
  5. To edit an access mode name: click on its Edit () icon.
  6. To delete an access mode: click on its Delete () icon.
    • Deleting an access mode will also remove it from all databases where it is assigned—so be careful!
  7. To export a list of your access modes: click Export Records and choose a format, HTML or CSV, to instantly download the list of access modes that meet your current search filters. Clear the column fields if you want to export all access modes.
managing access modes