When creating a new guide, users have the option to create a copy of an existing guide instead of starting from scratch. Whether or not a guide is able to be copied depends upon its sharing permission. Each guide can be set to one of three possible permissions: Community; Internal; and No. However, Admin users have the ability to disable Community sharing for guides in their system.
| Permission | Can be copied by users in the same LibGuides system? | Can be copied by users in other LibGuides systems? |
|---|---|---|
| Community | Yes | Yes |
| Internal | Yes | No |
| No | No | No |
Important notes about sharing
- Admins can choose to disable community sharing for all guides. When disabled, guide owners will only be able to choose from the Internal or No permissions.
- Sharing is turned on by default when creating a new guide, but can be adjusted at any time.
- Community sharing allows other users from your region to copy your guide. For example, a library in the U.K. can reuse guides from other systems in the European region, but not the Canadian region.
- A guide must also have a status of Published or Private in order to be copied within the Community.
- Guides assigned to internal or restricted groups (CMS only), or the "Internal Guide" or "Template Guide" guide types, cannot be copied by others in the Community.
- Setting a guide's sharing permission to No only prevents the guide from being copied when creating a new guide. This does not prevent other users in the same LibGuides system from reusing individual boxes or pages from that guide.
Enable or disable sharing with the Community
- Go to Admin > System Settings.
- Under the General tab, click on the Guide Options panel to exand it.
- Select the desired permission from the Share Guide Content options.
- Internal: when enabled, guides will not be able to be shared with users in the LibGuides Community.
- However, guides can still be shared with other users in your LibGuides system.
- When enabled, guides currently allowing community sharing will be switched to the Internal permission.
- Community: when enabled, users in the LibGuides Community will be able to create copies of Published and Private guides in your system.
- This does not require you to share all of your guides, however.
- Each individual guide can still be set to Internal or No sharing.
- Internal: when enabled, guides will not be able to be shared with users in the LibGuides Community.
