Enable or disable sharing your system's guides with the LibGuides Community

When creating a new guide, users have the option to create a copy of an existing guide instead of starting from scratch. Whether or not a guide is able to be copied depends upon its sharing permission. Each guide can be set to one of three possible permissions: Community; Internal; and No. However, Admin users have the ability to disable Community sharing for guides in their system.

Permission Can be copied by users in the same LibGuides system? Can be copied by users in other LibGuides systems?
Community Yes Yes
Internal Yes No
No No No

 Important notes about sharing

  • Admins can choose to disable community sharing for all guides. When disabled, guide owners will only be able to choose from the Internal or No permissions.
  • Sharing is turned on by default when creating a new guide, but can be adjusted at any time.
  • Community sharing allows users from other LibGuides systems to copy your guide.
    • A guide must also have a status of Published or Private in order to be copied within the Community.
    • Guides assigned to internal or restricted groups (CMS only), or the "Internal Guide" or "Template Guide" guide types, cannot be copied by others in the Community.
  • Setting a guide's sharing permission to No only prevents the guide from being copied when creating a new guide. This does not prevent other users in the same LibGuides system from reusing individual boxes or pages from that guide.

Enable or disable sharing with the Community

  1. Go to Admin > System Settings.
  2. Under the General tab, click on the Guide Options panel to exand it.
  3. Select the desired permission from the Share Guide Content options.
    • Internal: when enabled, guides will not be able to be shared with users in the LibGuides Community.
      • However, guides can still be shared with other users in your LibGuides system.
      • When enabled, guides currently allowing community sharing will be switched to the Internal permission.
    • Community: when enabled, users in the LibGuides Community will be able to create copies of Published and Private guides in your system.
      • This does not require you to share all of your guides, however.
      • Each individual guide can still be set to Internal or No sharing.

Selecting System Settings from the Admin menu

Enabling community sharing of guides

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