Creating and sorting asset groups in a box

What are asset groups?

When you add assets of the same type next to each other in a box, they will automatically form an asset group. Asset groups are useful for a couple of reasons:

  • When moving or reordering assets, you can move the entire group at once instead of each asset separately.
  • Groups of assets can automatically be sorted by title, as well as other fields depending upon the asset type (e.g. books can also be sorted by author or call number).

For example, let's say you have been maintaining a list of new book releases on your guide. As new book assets are added and/or removed, you can quickly and easily use the built-in sorting to arrange the books by title.


How are asset groups formed?

A group is automatically formed whenever two or more assets of the same type are added adjacent to one another in a box. For example, if you add three book assets in a row to a box, you'll end up with a group:

  • Book A
  • Book B
  • Book C

You cannot create groups of different asset types. For example, you cannot group links and databases together:

  • Database A
  • Database B
  • Link X
  • Database C

In the above example, Database A and Database B would form a group. However, Link X cannot join the group since it's a different asset type.

Plus, since Link X follows Database B, Database C is cut off from the group. In order for Database C to join the group, you would need to reorder the assets like so:

  • Database A
  • Database B
  • Database C
  • Link X

Sorting asset groups

Any time an asset group is formed, you'll see a sorting dropdown appear below it. This allows you to sort the list of assets by title, as well as other fields based upon the type of asset. To sort your list:

  1. Click on the Sort dropdown.
    • Note that when you hover over the dropdown, the asset group will be highlighted so you know which assets are affected.
  2. Under Sort Type, select how you want to sort the list (each option sorts in ascending order).

Sorting an asset group

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