Analyzing an E-Resources / COUNTER 5 dataset

What can you analyze with an E-Resources / COUNTER 5 dataset?

For each of your platforms, you'll be able to analyze the total number of requests, searches, and investigations, as well as the number of times access was denied. You can also record cost data for your platforms, as well, providing you with valuable cost-per-use statistics.

There are even reports that allow you to easily track e-journals, ebooks, and databases with the highest and lowest usage, which can be a huge help when it comes time to consider your renewals. The trends report also allows you to see how your usage has changed over time, as well.


Getting there

Via the command bar

To analyze a dataset, click on Analyze in the command bar. This will take you to the default dataset selected in your account's settings. If you are currently viewing the Record Data page for a dataset, however, it will take you to that same dataset's Analyze page instead.

Navigating to the Analyze Data page via the command bar


Via the homepage

In the Shortcuts box, select a dataset from the Analyze Data In dropdown.

Navigating to the Analyze Data page via the homepage shortcuts


Via the Datasets page

Click on a dataset's Analyze Data () button in the Actions column.

Navigating to the Analyze Data page via the Datasets page


Generating reports

  1. Select the Date Range for your report, using the Start Date and End Date fields.
    1. The description above the Date Range will indicate the date of the dataset's earliest record.
  2. Click the Go button.

Example of generating a report


Platforms report

The Platforms report provides an overview of each platform's usage, including investigations, requests, searches and access denied tracking. In addition, you can also view cost-per-use statistics, as well as the total number of journals, databases, and books -- all in one place!

  1. You can choose to limit the report to one or more specific platforms.
  2. Each report can display any of the following Report Variables: investigations, requests, searches and/or access denied.
  3. Additionally, you can select which content details to display for the number of journals, databases, and/or books.
  4. You can choose to display cost-per-use analysis or not in the report.
  5. The Relative Comparisons give you customizable pie charts that allow you to make visual comparisons between each platform on key metrics.
  6. The Monthly and Yearly Usage Charts allow you to see the total usage across your selected platforms over time, with separate charts for investigations, requests, searches, and access denied.

Statistics sources

  • # of Journals: count of all journals uploaded.
  • # of Databases: count of all databases uploaded.
  • # of Books: count of all books uploaded.
  • Annual cost: total of the cost data added to the platform, including invoices, for the selected year. This is used in cost-per-use calculations.
  • Total Item Investigations: total number of times a content item or information related to a content item was accessed.
  • Unique Item Investigations: the number of unique content items (e.g. chapters) investigated by a user.
  • Unique Title Investigations: the number of unique titles (e.g. books) investigated by a user.
  • Total Item Requests: the total number of times the full text of a content item was downloaded or viewed.
  • Unique Item Requests: the number of unique content items (e.g. chapters) that were downloaded or viewed by a user.
  • Unique Title Requests: the number of unique titles (e.g. books) that were downloaded or viewed by a user.
  • Searches Regular: the number of times a user searches a database when they have actively chosen that database or there is only one database available to search.
  • Searches Federated: the number of times a search is run remotely (via a federated search tool).
  • Searches Automated: the number of times a user searches a database when they have not actively chosen that database from a list of options.
  • Searches Platform: the number of times a user searches a database, regardless of the number of databases involved in the search.
  • No License: the number of times a user is unable to access a content item because there is no license for the content.
  • Limit Exceeded: the number of times a user is unable to access a content item because their institution's limit on the number of simultaneous users has been exceeded.

Trends report

The Trends report allows you to see how the annual cost and usage of your platforms have changed over time. You can create charts to visualize trends in your data for the past 2 through 10 years (if you have that much data!). In addition, you'll get a data table with each year's totals, with the ability to see year-over-year changes and the percentage change against the first year of the report.

Before running your report, make sure that you've selected a date range of one year or less. You can even use partial years, which can allow you to compare the same date range over the past several years. This can be useful, for example, if you want to compare just Fall Semester data over the past 5 years.

  1. Select one or all platforms to analyze.
  2. Select the time period you want to compare against. This will be determined based upon the dates selected in your report. For example, if you generated a report from January 1, 2016, to December 31, 2016, and choose the last 2 years, then the Trends report will give you a comparison of January 1, 2015, to December 31, 2015, and your 2016 data.
  3. Click the Go button to generate the report.
  4. Use the Report Variables dropdown to switch between trends for investigations, requests, searches, or access denied variables.
  5. Click on the Toggle Trend Details option above the table to view year-over-year comparisons.

Ranking report

The Ranking report allows you to rank each platform based upon usage and cost over specific periods. For example, you could compare each platform based upon the difference in cost and total item investigations vs. one year ago. That would allow you to rank them by the difference in cost, total item investigations, or cost per total item investigations. You can also rank platforms based upon any of the other report variables.

  1. Select the Comparison date range (between 1 and 10 years ago).
  2. Click the Go button.
  3. Use the Report Variables dropdown to switch between the various variables -- investigations, requests, search and access denied.
  4. Click on the individual column headings to change the ranking order.

Databases: Usage

In the Summary panel of the Databases > Usage report you can view:

  • The total number of databases in each platform
  • The total number of unique databases in each platform
  • The total number of duplicate databases in each platform (e.g. databases that appear in the other platforms)

In addition, in the Titles panel, you can also view a list of duplicate databases, as well as an overall list of databases for each platform.

  1. From the Databases Lists dropdown, choose the list you want to see:
    • Duplicate Databases: this will display each database that appears in multiple platforms, and which platforms it appears in. For each database, you can click on their ID or Title to generate a title-specific report that allows you to compare the usage between the platforms that contain the database.
    • The remaining options will allow you to see the complete list of databases for each individual platform.
  2. Click the Show Databases button.
  3. You can search the list by database title or publisher.
  4. You can also choose whether or not to include cost-per-use data.

Databases: Top Use

The Databases > Top Use reports provides you with a ranking of the top 100 databases based on:

  • Investigations, including: total item investigations, unique item investigations, and unique title investigations
  • Requests, including: total item requests, unique item requests, and unique title requests
  • Searches, including: searches regular, searches federated, searches automated, and searches platform
  • No license
  • Limited exceeded

To generate a Top Use report for your platform's databases:

  1. Select your metric from the dropdown and click the Go button.
  2. Use the Include Cost-Per-Use Analysis checkbox to show or hide all cost-per-use columns in the table.

Journals: Usage

In the Summary panel of the Journals > Usage report you can view:

  • The total number of journals in each platform
  • The total number of unique journals in each platform
  • The total number of duplicate journals in each platform (e.g. journals that appear in the other platforms)

In addition, in the Titles panel, you can also view a list of duplicate journals, as well as an overall list of journals for each platform.

  1. From the Journals Lists dropdown, choose the list you want to see:
    • Duplicate Journals: this will display each journal that appears in multiple platforms, and which platforms it appears in. For each journal, you can click on their ID or Title to generate a title-specific report that allows you to compare the usage between the platforms that contain the journal.
    • The remaining options will allow you to see the complete list of journals for each individual platform.
  2. Click the Show Journals button.
  3. ​You can search the list by journal title or publisher.
  4. You can also choose whether or not to include cost-per-use data.

Journals: Top Use

The Journals > Top Use reports provides you with a ranking of the top 100 journals based on:

  • Investigations, including: total item investigations, unique item investigations, and unique title investigations
  • Requests, including: total item requests, unique item requests, and unique title requests
  • Searches, including: searches regular, searches federated, searches automated, and searches platform
  • No license
  • Limited exceeded

To generate a Top Use report for your platform's journals:

  1. Select your metric from the dropdown and click the Go button.
  2. Use the Include Cost-Per-Use Analysis checkbox to show or hide all cost-per-use columns in the table.

Books: Usage

In the Summary panel of the Books > Usage report you can view:

  • The total number of book in each platform
  • The total number of unique books in each platform
  • The total number of duplicate books in each platform (e.g. books that appear in the other platforms)

In addition, in the Titles panel, you can also view a list of duplicate books, as well as an overall list of books for each platform.

  1. From the Books Lists dropdown, choose the list you want to see:
    • Duplicate Books: this will display each book that appears in multiple platforms, and which platforms it appears in. For each book, you can click on their ID or Title to generate a title-specific report that allows you to compare the usage between the platforms that contain the book.
    • The remaining options will allow you to see the complete list of books for each individual platform.
  2. Click the Show Books button.
  3. ​You can search the list by book title or publisher.
  4. You can also choose whether or not to include cost-per-use data.

Books: Top Use

The Books > Top Use reports provides you with a ranking of the top 100 books based on:

  • Investigations, including: total item investigations, unique item investigations, and unique title investigations
  • Requests, including: total item requests, unique item requests, and unique title requests
  • Searches, including: searches regular, searches federated, searches automated, and searches platform
  • No license
  • Limited exceeded

To generate a Top Use report for your platform's books:

  1. Select your metric from the dropdown and click the Go button.
  2. Use the Include Cost-Per-Use Analysis checkbox to show or hide all cost-per-use columns in the table.

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