Analyzing an E-Journals / Databases dataset

Getting there

Via the command bar

To analyze a dataset, click on  Analyze in the command bar. This will take you to the default dataset selected in your account's settings. If you are currently viewing the Record Data page for a dataset, however, it will take you to that same dataset's Analyze page instead.

Navigating to the Analyze Data page via the command bar


Via the homepage

In the Shortcuts box, select a dataset from the  Analyze Data In dropdown.

Navigating to the Analyze Data page via the homepage shortcuts


Via the Datasets page

Click on a dataset's Analyze Data () button in the Actions column.

Navigating to the Analyze Data page via the Datasets page


Generating reports

  1. Select the Date Range for your report, using the Start Date and End Date fields.
    1. The description above the Date Range will indicate the date of the dataset's earliest record.
  2. Click the Go button.

Example of generating a report 


Platforms report

The Platforms report provides an overview of each platform's usage, including downloads, searches, sessions, views, and clicks. In addition, you can also view cost-per-use statistics, as well as the total number of titles, databases, and cost -- all in one place!

  1. You can choose to limit the report to one or more specific platforms.
  2. Each report can display any of the following three variables at once: downloads, searches, sessions, views, and clicks.
  3. You can choose which calendar year's costs to apply to your cost-per-use calculations.
  4. Customizable pie charts allow you to make visual comparisons between each platform on key metrics.
  5. The Monthly and Yearly Usage Chart allows you to see the total usage across your selected platforms over time.

Statistics sources

  • # of Journals (Jrnls): count of all journals uploaded via JR1 reports.
  • # of Databases (Dbs): count of all databases uploaded via DB1 reports.
  • Annual cost: total of the cost data added to this platform, including invoices, for the selected year. This is used in cost-per-use calculations.
  • Downloads: total of all full-text downloads uploaded in JR1 (r3 & r4) reports or entered manually.
  • Searches: sum of Regular Searches and Searches-Federated and Automated, uploaded via PR1 (r4) and DB1 (r4) reports or entered manually.
  • Sessions: sum of all Sessions and Sessions-Federated and Automated, uploaded in DB3 (r3) reports or entered manually.
  • Views: sum of all Record Views as uploaded in PR1 (r4) and Db1 (r4) reports, or entered manually.
  • Clicks: sum of all Result Clicks as uploaded in PR1 (r4) and DB1 (r4) reports, or entered manually.

Trends report

The Trends report allows to see how the annual cost and usage of your platforms have changed over time. You can create charts to visualize trends in your data for the past 2 years, 3 years, 5  years, or even 10 years (if you have that much data!). In addition, you'll get a data table with each year's totals, with the ability to see year-over-year changes and the percentage change against the first year of the report.

Before running your report, make sure that you've selected a date range of one year or less. You can even use partial years, which can allow you to compare the same date range over the past several years. This can be useful, for example, if you want to compare just Fall Semester data over the past 5 years.

  1. Select one or all platforms to analyze.
  2. Select the time period you want to compare against. This will be determined based upon the dates selected in your report. For example, if you generated a report from January 1, 2016, to December 31, 2016, and choose the last 2 years, then the Trends report will give you a comparison of January 1, 2015, to December 31, 2015, and your 2016 data.
  3. Click the Show Trends button to generate the report.
  4. Use the Select Activities dropdown to switch between downloads, searches, sessions, views, and clicks.
  5. Click on the Toggle Trend Details option above the table to view year-over-year comparisons.

Ranking report

The Ranking report allows you to rank each platform based upon usage and cost over specific periods. For example, you could compare each platform based upon the difference in cost and downloads vs. one year ago. That would allow you to rank them by the difference in cost, downloads, or cost per download. You can also rank platforms based upon searches, sessions, views, and clicks, as well.

  1. Select the Comparison date range (between 1 and 10 years ago).
  2. Click the Show Rankings button.
  3. Use the Select Activities dropdown to switch between downloads, searches, sessions, views, and clicks.
  4. Click on the individual column headings to change the ranking order.

Journals: Usage report

The Journals > Usage report provides you with a summary of:

  • The total number of journals in each platform
  • The total number of unique journals in each platform
  • The total number of duplicate journals in each platform (e.g. journals that appear in the other platforms)

In addition, you can also view a title list of duplicate journals, as well as an overall list of journals for each platform.

  1. From the Journal Lists dropdown, choose the list you want to see:
    • Duplicate Journals: this will display each title that appears in multiple platforms, and which platforms it appears in. Titles must match exactly by title, ISSN, and publisher to be treated as duplicates.
    • The remaining options will allow you to see the complete list of journals for each individual platform.
  2. Click the Show Journals button.
  3. You can search the list by journal title or ISSN.

Journals: Top/Zero Use report

The Journals > Top/Zero Use report allows you to:

  • See a list of the top 100 journals by downloads
  • See a list of journals with zero usage
  • See a list of journals with a usage threshold that you define (e.g. journals with 100 or more downloads)
  • See the total number of downloads for an individual journal

Generating reports

  1. Select the report type you want to view:
    • If you select Top 100 by Downloads, you can include all platforms or limit to one platform.
    • If you select Zero Use Journals, you can include all platforms or limit to one platform.
    • If you select Custom Threshold, enter the logic you want to apply (e.g. where # of downloads >= 500 would retrieve all titles with 500 or more downloads). You can include all platforms or limit to one platform.
    • If you select Individual Journal, enter the journal's ISSN or a title keyword.
  2. Click the Go button.

Databases: Usage

The Databases > Usage report provides you with a summary of:

  • The total number of databases in each platform
  • The total number of unique databases in each platform
  • The total number of duplicate databases in each platform (e.g. databases that appear in the other platforms)

In addition, you can also view a list of duplicate databases, as well as an overall list of databases for each platform.

  1. From the Databases Lists dropdown, choose the list you want to see:
    • Duplicate Databases: this will display each database that appears in multiple platforms, and which platforms it appears in. For each platform, you'll see the total number of searches, clicks, and views in parentheses.
    • The remaining options will allow you to see the complete list of databases for each individual platform.
  2. Click the Show Databases button.
  3. You can search the list by database title or publisher.

Databases: Top/Zero Use

The Databases > Top/Zero Use report allows you to:

  • See a list of the top 100 databases by searches, clicks, or views
  • See a list of databases with zero usage
  • See a list of databases with a usage threshold that you define (e.g. journals with 100 or more searches)
  • See the total usage an individual database

Generating reports

  1. Select the report type you want to view:
    • If you select Top 100 by Searches, Top 100 by Clicks, or Top 100 by Views, you can include all platforms or limit to one platform.
    • If you select Zero Use Journals, you can include all platforms or limit to one platform.
    • If you select Custom Threshold, enter the logic you want to apply (e.g. where # of searches >= 1000 would retrieve all databases with 1,000 or more searches). You can include all platforms or limit to one platform.
    • If you select Individual Database, enter all or part of the database's name.
  2. Click the Go button.

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