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Shifts: Swap shifts with another user

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Request a swap

If you are unable to work one of your shifts (and your schedule allows it), you can propose swapping it with one of your coworkers. When swapping a shift, you'll select a shift assigned to one of your coworkers that you're eligible to work. That request is then sent to your coworker, who can then accept or reject the request. Depending upon your schedule's settings, an accepted swap may require Admin approval before it's confirmed on the schedule. Until then, you will remain assigned to your original shift.

To propose a shift swap:

  1. While on the dashboard, click the Swap button for the shift in the My Upcoming Shifts tab.
the swap button
  1. In the modal window that opens, you can choose one of your co-workers' shifts that you would want to swap with by clicking the Request Swap button.
    • Note: The only shifts that you will see are ones where you can work (based on your availability and position requirements for shifts) that shift and the person assigned to that shift can work the shift you are trying to swap.
the request swap button
  1. The person working the shift you have proposed for a swap will receive an email notifying them of the proposed swap. And they will see the Swap Request box on their dashboard the next time they log in. (More on that below.)
  2. Your shift will be marked Swap - Pending until a co-worker picks up the shift.

Respond to a swap request

If a co-worker has requested to swap a shift with you, you will receive an email notification of the pending request, which you can review from within LibStaffer.

To review a swap request:

  1. On your dashboard, you will see the Swap Requests box where any pending swap requests will be displayed.
  2. For the pending request, choose to Accept or Reject to complete the swap.
    • Note: If shift swapping mediation is required, your administrator must approve the swap request for it to be finalized.
a swap request pending approval

Cancel a pending swap request

If you want to cancel a shift swap request, click the Swap - Pending link. If the swap was rejected, the original shift will still appear in your list of shifts.

the swap - pending link to cancel a request