Create, edit, and manage databases in the A-Z Database List

The LibGuides A-Z Database List provides a powerful interface for your patrons to browse, sort, search, and share your library's research databases. Behind the scenes, it also gives you a bunch of helpful tools to make managing your databases easier.

  • Import / update databases from a spreadsheet or Serials Solutions/Intota.
  • Reuse databases from the LibGuides community.
  • Organize and filter databases by subject category, type, and vendor.
  • Improve search results by adding alternative names or keywords to databases.
  • Help users critically evaluate resources by adding descriptions.
  • Profile your new, trial, and popular databases to improve discovery.
  • Inform users of permitted uses for each resource with customizable license permissions.
  • Hide individual databases from your public A-Z Database List.
  • Add internal notes to log important information or reminders.
  • Analyze your database holdings by subject, by vendor, and even within the LibGuides community. 

Managing the AZ list

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Setting up the A-Z list

Before creating any database assets, you'll want to spend some time setting up your database types, vendors, permitted users, and login credential types. Having these set up will help to ensure that when you start adding databases, you will be able to organize and assign the correct details to each. 

Database types

One way you can organize your databases is by type. This can help you easily identify your full-text databases from your abstract databases, and your ebook platforms from your streaming video platforms.

You can define as many different database types as you need. Once you assign these to your databases, you can filter your A-Z Database List to easily find databases of each type.

Database vendors

Another way you can organize your databases is by vendor. This can make it easy to filter your A-Z list to find databases on specific platforms, such as ProQuest or JSTOR. As an added benefit, if you have CMS, you can analyze your holdings by vendor, as well.

Permitted uses

Can't remember if that database will allow you to share articles via ILL? Not sure if you can use full-text resources from that other database for e-reserves? Now you can keep track of your license permissions in the A-Z Database List!

The Permitted Use options allow you to create a custom list of permissions to track the permitted uses of each database:

  • Types of Uses: these are the different types of usage you want to track. For example, you could add a type for "Interlibrary Loan", "E-Reserves", "Course Packs", etc.
  • Permission Options: these are the different permissions you can choose from for each type of use. For example, you could add "Yes", "No", "Silent", "ILL ok, but print first", etc.

When you add or edit a database, you will be able to select the appropriate option for each type of usage. This makes managing your licenses for each database quick and easy.

Login credential types

The Login Credential Types settings allow you to create different types of credentials that each database can have. When you create or edit a database, that will allow you to store credentials for different types of things -- such as signing into the admin side of a database, logging into a database's statistics module, or even a database's SUSHI credentials.


Adding and managing databases

Who can add and manage databases?

Unlike your LibGuides assets library (Content > Assets), the A-Z Database List can only be managed by the following users:

  • Admin users
  • Regular users with the Manage Assets permission (CMS only)

Although all other users can reuse databases in their guides, they cannot add or edit them.

Adding new databases

New databases can be added to LibGuides individually from scratch or in bulk via import.

Managing your existing databases

On the Databases tab, you can browse through your entire collection of databases. 

Analyzing your A-Z database list holdings (LibGuides CMS only)

If you have LibGuides CMS, the Analyze Holdings page gives you several ways to review your database holdings and compare them against the A-Z Community.


Customizing the public A-Z list

The public A-Z Database List provides your patrons with a powerful interface to browse, search, and filter through all of your visible database assets. 

  • Filter by Name, Subject, Database Type, and Vendor. 
  • Search for databases by Name, Description, More Info, and Alternative Names/Keywords.
  • Profile your New, Trial, and Popular databases.
  • Highlight resources that are the Best Bets in every subject area.
  • Easily share and email database links.

If you want to change the out-of-the-box look and layout of the list, you have a couple of built-in options for toggling the sidebar placement and adding a LibChat widget (when you also subscribe to LibAnswers). And for the more advanced changes, you can create your own custom templates for the public A-Z list.


LibGuides A-Z community (LibGuides CMS only)

The A-Z Community is a curated list of databases that have been added to LibGuides by libraries across the globe. In other words, think of this as the A-Z List for the entire LibGuides community! This is a powerful resource that allows you to:

  • Compare your own database holdings against the entire LibGuides community.
    • You can see how many libraries have a database in their own A-Z List and how many have considered it a Best Bet for at least one subject category.
    • You can also see how many libraries have designated a database as a New, Trial, or Popular resource, as well.
  • Add databases from the Community to your own A-Z Database List.
    • Just like reusing an asset in your guides, adding a database from the community can save you time!
    • This will add a new database to your A-Z List with the database's name, vendor, and description already filled in!
  • Share reviews of databases with your colleagues in the LibGuides community.
    • Each database in your A-Z database list has a Library Review field. This allows you to add a review about the database to share with the LibGuides community.
    • These reviews will be available when a user views a database in the A-Z Community list. The next time you're considering adding or trialing a new database, these reviews can help you make a more informed decision!
  • Maintain informative and authoritative database descriptions.
    • In addition to sharing reviews, members of the LibGuides community can also add and update descriptions for any database in the A-Z Community.
    • This helps everyone provide accurate and informative database descriptions to their patrons :)

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