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How to configure your E-Reserves settings

The E-Reserves module allows you to manage your electronic reserves content within LibGuides. Not only will LibGuides provide your students with an easy-to-use interface for browsing and searching your course materials, but you can also integrate your e-reserves content within your guides and even your LMS.

  • Create and manage a wide array of e-reserve items directly within your LibGuides site
    • Your students can easily locate all required readings in one place
    • Faculty can submit new e-reserves content using the built-in online request form
  • Upload your own documents or link to documents in your existing databases
    • Supports uploading of most file types, such as .pdf, Word, Excel, .jpeg, etc.
      • Your E-Reserves system comes with 5GB of total storage. Need more? Contact our Springy Sales Team for more information!
      • Note: Files uploaded to E-Reserves are secure. The only way that an end user can access files that have been uploaded to E-Reserves is from the E-Reserves course page. URLs to files do not work outside of the module.
    • If your databases support persistent linking, you can use these to directly link to the documents that students need
    • Add a password to restrict access
    • Reuse existing items from course to course
  • Organize your content by course and term
    • Documents, database links, and book records can be displayed together
    • Place your items in folders to help keep your course organized
    • Use terms to automatically change the visibility of courses
  • Manage copyright and restrict access to course content
    • You can track and manage the copyright status of each item in your courses
    • You can restrict access to all of your e-reserves content by IP addres, or use LibAuth to require users to authenticate before viewing course material
  • Integrate e-reserves content into your learning management system (LMS)
    • With the LibApps LTI tool, you can embed your e-reserves directly into each course page in Blackboard, Canvas, Moodle, Sakai, D2L, and other LMSes
    • This provides students with easy access to content without having to leave the LMS
How do I add E-Reserves to my LibGuides system? E-Reserves is available as an add-on to your existing LibGuides subscription. Contact our Springy Sales Team to request a quote and free trial.

Settings

Admin users and Regular users with the Manage E-Reserves permission can customize your LibGuides E-Reserves settings. These options can be found by going to Content > E-Reserves and clicking on the Settings tab.

The E-Reserves Settings page

General settings

In the General settings, you can customize a few of the default settings for your courses, including:

  • Customizing the text of the copyright statement that appears on course pages
  • Requiring a password to be set for all courses
  • Setting the default "Use Proxy" setting for course items
Learn more

E-Reserves page customizations

You can customize a couple facets of your public E-Reserves pages, which is where your patrons can browse and search for course content.

  • You can customize the default list of courses (By Course, By Instructor, By Term, or By Subject) that displays on the E-Reserves homepage
  • Add, reorder, and remove boxes from the sidebar column of the homepage and course pages

Please note that the E-Reserves pages do not have customizable templates like guides or your LibGuides homepage. In addition, your E-Reserves pages will use the same banner, header, footer, and custom JS/CSS code settings from Admin > Look & Feel.

Learn more

Request form

The E-Reserves Request form allows faculty members (or anyone who would be requesting new reserve items) to request items be placed on e-reserve for their courses. Once requests have been submitted, library staff can then log into LibGuides to manage them and add the items to the e-reserves module.

Your E-Reserves request form can be accessed by adding /er_request.php to the end of your LibGuides URL. For example: springylib.libguides.com/er_request.php. You will also find links to the form under Content > E-Reserves under:

  • The Requests tab
  • The Settings tab, in the Request Form panel

In your E-Reserves settings, you can customize the request form, including:

  • Customizing the statement users must acknowledge before submitting the E-Reserves request form
  • Choosing one or more users to receive email notifications each time the E-Reserves request form is submitted
  • Optionally, requiring users to submit a password in order to submit an E-Reserves request
Learn more

Authentication

If you have added a LibAuth configuration to LibApps, you can choose to enable it by default for new courses. When enabled for a course, users will be prompted to authenticate before they can view the course's page. This gives you the ability to restrict access to copyrighted materials to authenticated users. (Note: this option simply sets the default for courses -- it can still be disabled in a course's settings if needed.)

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Search

You can choose whether or not the E-Reserves search result page will list matching courses and items, or just courses. When enabled, courses and items will display on separate tabs on the search results page. Patrons may find this helpful if they are unsure of their course's or professor's name.

Learn more

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Manage copyright statuses

Assigning copyright statuses to items can help you determine whether or not an item can be used in a course. Admin users and Regular users with the Manage E-Reserves permission can add statuses by going to Content > E-Reserves and clicking on the Copyright tab.

The E-Reserves Copyright page

Before you begin, you may find it helpful to map out your typical copyright workflow to create statuses that work best for your library. Some examples might include:

  • Public domain
  • Permission pending
  • Permission paid
  • Permission denied

Once you've created your statuses, user be able to assign them to course items.

Learn more

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