E-Reserves 101: terms, courses, items, and copyright

What is the E-Reserves module?

The E-Reserves module allows you to manage your electronic reserves content within LibGuides. Not only will LibGuides provide your students with an easy-to-use interface for browsing and searching your course materials, but you can also integrate your e-reserves content within your guides and even your LMS.

  • Create and manage a wide array of e-reserve items directly within your LibGuides site
    • Your students can easily locate all required readings in one place
    • Faculty can submit new e-reserves content using the built-in online request form
  • Upload your own documents or link to documents in your existing databases
    • Supports uploading of most file types, such as .pdf, Word, Excel, .jpeg, etc.
      • Your E-Reserves system comes with 5GB of total storage. Need more? Contact our Springy Sales Team for more information!
      • Note: Files uploaded to E-Reserves are secure. The only way that an end user can access files that have been uploaded to E-Reserves is from the E-Reserves course page. URLs to files do not work outside of the module.
    • If your databases support persistent linking, you can use these to directly link to the documents that students need
    • Add a password to restrict access
    • Reuse existing items from course to course
  • Organize your content by course and term
    • Documents, database links, and book records can be displayed together
    • Place your items in folders to help keep your course organized
    • Use terms to automatically change the visibility of courses
  • Manage copyright and restrict access to course content
    • You can track and manage the copyright status of each item in your courses
    • You can restrict access to all of your e-reserves content by IP address, or use LibAuth to require users to authenticate before viewing course material
  • Integrate e-reserves content into your learning management system (LMS)
    • With the LibApps LTI tool, you can embed your e-reserves directly into each course page in Blackboard, Canvas, Moodle, Sakai, D2L, and other LMSes
    • This provides students with easy access to content without having to leave the LMS
How do I add E-Reserves to my LibGuides system? E-Reserves is available as an add-on to your existing LibGuides subscription. Contact our Springy Sales Team to request a quote and free trial.


Terms allow you to set the visibility of your courses with date ranges that can have defined starting and ending dates, set starting dates and open-ended ranges, or no starting date and a fixed end date. When a course has a term applied to it with a visible date range, the course will not become visible to your users until the term's start date and will be hidden from the public once the term is over.

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Courses are the container for delivering your E-Reserves content to your users. Access to the courses (for your users) can be limited by the terms you've set and will contain the items that you've added to the module. Within your courses, you can organize your items with folders, which can have their own visibility limits defined.

Each individual course has its own settings that allow you to control access for your users (password, IP, or LibAuth access restrictions), add editors to assist with the management of the course, set the subject associations, and assign metadata to assist with integration into your LMS via the LTI tool.

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A reserve item could be a variety of things, for example:

  • A document you've uploaded,
  • A link to an article in a database,
  • A link to an item in your catalog, or
  • Any other webpage.

Note: Files uploaded to E-Reserves are stored securely. The only way that an end user can access files that have been uploaded to E-Reserves is from the E-Reserves course page. URLs to files do not work outside of the module and you can optionally add a password to the item to restrict access further.

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Assigning copyright statuses to items can help you determine whether or not an item can be used in a course. You can create as many different statuses as you'd like, such as:

  • Public domain
  • Permission pending
  • Permission paid
  • Permission denied

Before you begin, you may find it helpful to map out your typical copyright workflow to create statuses that work best for your library. Once you've created your statuses, you'll be able to assign them to your items.

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