Create and manage calendar events
Before you get started, you must have either a Regular or Admin user account in your LibCal system. Regular users must be given permission to create and edit events for a calendar. Depending on your account's permissions (admin-level users can add and edit events on all calendars) for a given calendar, you may be restricted to only creating/editing events you own, have read-only access, or have event admin access allowing you to create and edit any events on the calendar.
New events can be created from scratch, from a template, from a copy of another event, or from a Spaces booking.
- Creating a new single, repeating, or series linked event from scratch
Learn how to create a brand new event from a blank slate.
- Copy an existing event
Learn how to copy an existing event.
- Creating an event from a template
Learn how to create an event from a template that has been set up for users to copy/start with.
- Creating an event from a Spaces booking
Learn how to create an event from a confirmed or mediated-approved space booking.
- Event Date/Time
- Title & Event Info
- Event Details
- Event Registration
- Adding billing charges to an event
- Social Media
- Publishing Status
Viewing and sharing an event
You can log into LibCal to edit and manage your events at any time, either via the My Upcoming Events box on your LibCal dashboard or via the admin page for each calendar.
- Editing and modifying an event
Learn how to find and edit your events.
After the event has been published, during the time leading up to the event, and after it has occurred, you have a variety of options for managing the event. Including registration and attendance details, dealing with users on the waitlist and those that canceled, and more.
- Manage an event's registrations and confirm attendance
Learn how you can see the details of the users that have registered for the event.
- Emailing attendees
Learn how to quickly email attendees or users on the waitlist.
- Viewing and managing the waitlist
Learn how to manage the attendees currently on your waiting list.
- Viewing canceled registrations
See a list of the users that canceled their registration.
- Recording total attendees for an event
Learn how to record attendance for events where registration has not been enabled.
- Adding internal notes to an event
Learn how you can add private details/notes for an event.
- Deleting an event