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If a Regular user needs different permissions than those set as the default permissions for all Regular users, you can set custom permissions for Appointments, Spaces & Equipment, and Hours in that user's account. Custom individual permissions will override the default ones. Full details are below. Also keep in mind:

• For Spaces & Equipment, the permissions below will take effect according to each location's Spaces & Equipment access for Regular users.
• For Hours, the permissions below will take effect according to each location's Hours access for Regular users.
• Appointments permissions take effect across all locations/groups.
• For Events, set the Regular Level User Access within each calendar.

Set a Regular user's custom permissions

To manage the permissions for an individual Regular user for Appointments, Spaces & Equipment, and Hours:

1. Go to Admin > Accounts.
2. Under Manage Accounts, locate the user's account and click the edit () icon in the Actions column.

3. Select the Permissions tab and make your selections for each permission option.
   1. (Default) listed after a permission means it's the currently set default for all Regular users. This setting is linked to the default—if the default changes, then it will change for this user, too.
   2. If (Default) is not listed after a permission, the chosen option is a custom setting for that user. Updates to the Regular user default will not affect this setting for the user—they will retain their custom permission.

4. When finished modifying your default permission settings, click the Save button at the bottom of the page.
   • See below for details for each option under Appointments, Spaces & Equipment, and Hours.

Appointments default permissions

For the Appointments module, you can set the user's permission for access to the Booking Explorer and Calendar tabs, a user's ability to edit and cancel other users' bookings, and marking the "User Showed Up" status. These permissions take effect for both active and inactive users in the Appointments module, and across all Appointment locations and groups.

1. Booking Explorer / Calendar:
   • No access
   • Can see all user appointments
   • Can see only their appointments (this option applies only for active Appointments users)
2. Edit Other Users' Bookings:
   • Can edit other users' bookings
   • Cannot edit other users' bookings
3. Cancel Other Users' Bookings:
   • Can cancel other users' bookings
   • Cannot cancel other users' bookings
4. User Showed Up:
   • Can set the User Showed Up status on other users' bookings
   • Cannot set the User Showed Up status on other users' bookings

Spaces & Equipment default permissions

For the Equipment & Spaces module, you can set up granular default permissions for a variety of functions. In addition to the permission levels described below, you can also decide in which locations these permissions take effect by configuring the Spaces & Equipment location access for Regular users.

1. Create Bookings
   • Not allowed to create bookings​​
   • Allowed to create bookings. Bookings require approval at mediated locations
   • Allowed to create bookings. Bookings are automatically approved at mediated locations
2. Edit Other Users' Bookings
   • ​​Cannot edit other users' bookings
   • ​​Can edit other users' bookings
3. Cancel Other Users' Bookings
   • Cannot cancel other users' bookings
   • ​​Can cancel other users' bookings
4. User Showed Up
   • Cannot set user showed up status
   • ​​Can set user showed up status
5. Check Out / Check In Equipment Bookings
   • ​​Not allowed to Check Out / Check In equipment bookings
   • Allowed to Check Out / Check In equipment bookings
6. Hours Maintenance
   • No Access
   • Full Access (Note: this allows users to setup custom hours, schedules, and exceptions for Equipment & Spaces only)
7. Booking Forms Maintenance
   • No Access
   • Full Access (Note: this allows users to set up and manage booking forms for Equipment & Spaces only)

Note: when a user's access is set to 'Not allowed' for any of the above, their access to that function will be read-only. If granted Hours Maintenance permission, these users will see the Admin > Spaces & Equipment menu the next time they log into LibCal.

Hours default permissions

By default, only Admin users have access to the Hours module. However, you can add certain permissions for Regular users, as described below. In addition to these permission levels, you can also decide in which locations these permissions take effect by configuring the Hours location access for Regular users.

1. Libraries
   • No Access
   • Allowed to adjust schedule and add/remove exceptions
   • Full Access (Note: this allows users to add, edit, and remove libraries, in addition to managing hours & exceptions)
2. Weekly Templates
   • No Access
   • Full Access (Note: this allows users to add, edit, and delete weekly hours templates)
3. Widgets
   • No Access
   • Full Access
4. Alma Integration
   • No Access
   • Full Access

Note: when a user has been granted access to any of the above Hours features, they will see the Admin > Hours menu the next time they log into LibCal.