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E-Reserves: Settings

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To manage your e-reserves settings, go to Content > E-Reserves and click on the Settings tab.

Navigating to the E-Reserves Settings page

General settings

In the General panel, you'll find several default options for E-Reserves courses & items.

E-Reserves general settings

Copyright Statement/Terms of Use

The Copyright Statement/Terms of Use setting allows you to add a copyright statement/terms of use agreement that will be presented to your visitors before they access an E-Reserves Course page. This statement will also appear at the bottom of your course pages.

Add your statement to the field and click the blue checkmark to save. If you need to make any changes to your existing statement, just click in the same text field, make the changes, and click the blue checkmark.

Course Password

  • Optional: Allow each course owner to choose whether or not a password is needed to access the course.
  • Required: Locks down the password setting for every course, making it a required field when setting up and managing a course.

Always Proxy Item URLs

By setting the Always Proxy Item URLs option to Yes, each new item you create will have the Use Proxy option set to Yes by default. When enabled, this ensures that your proxy URL (if provided in your LibGuides system settings) will be prepended to each new item's URL by default. This can still be overridden within each item's settings, if a particular item doesn't need proxied (just switch that item's Use Proxy setting to No).

E-Reserves Pages Customization settings

In the E-Reserves Pages Customization section of the settings, you can choose the default view for the homepage and add boxes to the E-Reserves homepage and your course pages.

add boxes to your course pages

Default View

Decide which list appears when folks visit your E-Reserves homepage. The gray, highlighted list option is the one currently in use. To change the default view, just click on one of the options and click Save!


Choose which boxes you'd like to appear in the right-hand column of the ER pages.

  • E-Reserves Help provides a link to your LibAnswers system
  • Related Guides will display (on course pages only) a list of guides that have a E-Reserves page for the course being viewed added to them.
  • Custom content boxes:
    • Create a content box in a "storage" guide.
    • Click the edit icon for the box and write down the Box ID.
    • On this screen, in the Enter Box ID field, add the Box ID and click + Add This Box.

A few notes about managing the boxes:

  • Reorder these boxes simply by dragging and dropping them into the order you want.
  • Remove a box from the homepage by clicking the gray x to the right of the name.
    • This does not delete the box from the system - just removes it from homepage display.
  • If you choose to remove a "standard" homepage box, but then want to add it back, it's super easy! At the bottom of the list of boxes, you'll see buttons for each of the standard options.
    • If they're gray, they've already been added to display.
    • If they're black, click on the name to add it to the list.
  • Remember to click Save when done - or as you go along!

Example Course Page

example course with copyright statement and custom box added

E-Reserves Request Form settings

The Request Form section of the Settings page includes some basic settings for your E-Reserves request form, including setting a statement that must be checked before a submission, who will receive an email notification for new submissions, and a password for the form.

request form settings


Your statement will appear at the bottom of the request form. Users must check a box next to the statement and agree to its contents before they make their submission. As an example, you may write a statement that asks the submitter to acknowledge that the item they are submitting can be used.


Accounts added here will be notified via email when a new request comes in. If no accounts are selected, the user in the Admin Email field in the System Settings will be notified instead.


When a password is set here, users will be prompted to enter this password before they are permitted to view the request form.

Request Form Field Options

You can configure certain fields on the request form to indicate whether to make those fields required or hide them. If both "Required" and "Hidden" checkboxes are selected for a field that field will only be hidden, and certain fields (like course number, item name, etc.) are always required.

Authentication settings

The Authentication section allows you to limit access to the public side of E-Reserves through your authentication layer using LibAuth. Before authentication can be turned on for E-Reserves, a LibApps Admin needs to add an authentication configuration to your LibApps > Admin > LibAuth Authentication settings.

choose a libauth configuration

Default LibAuth Configuration

Once LibAuth has been setup by the LibApps Admin, you can select a configuration to be used as the default for your courses. Course owners can choose to override this default in each course's settings.

Limit to Group

If group permissions have been added to your LibAuth configuration, you can choose one to be applied by default to your courses. For example, you may have a group permission that restricts access to students only. By selecting this group, you would effectively make each course available only to students by default. Course owners can choose to override this default in each course's settings.

The search options allow you to configure the public search results for your E-Reserves content.

E-Reserves Search settings

Include e-reserves items in search results

By default, users can search for courses from the public E-Reserves page. When a user finds a course, they can then browse the items in it. However, you also have the option to let users search for items independently of courses. When you enable the Include e-reserves items in search results option, this will also allow users to search for items not currently assigned to a course.