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Image Manager: Upload & organize images in LibGuides

The Image Manager provides you with a central place to upload and store images, which you can then reuse throughout LibGuides and LibApps. For example:

  • Images added to Rich Text/HTML content items in LibGuides
  • Featured images used in LibCal calendar events
  • Images added to LibAnswers FAQs

There are two types of image libraries where you can store images:

  • Your personal library contains images that only you can manage and reuse.
  • The shared library allows admin users to upload images that all users in your LibApps system can reuse.

Each library can be further organized by folders and keywords, with the ability to both browse and search for images.

Example of a personal image manager library


Upload an image to your personal library

Your personal Image Manager library allows you to upload images that you can reuse throughout LibApps. Images you add to your personal library can only be reused by you -- other users (including admins) will not have access to your library.

To upload images to your personal library:

  1. Go to Content > Image Manager.
  2. Make sure the Personal Library button is selected.
  3. Navigate to the folder where you want the image to be stored.
    1. Or, use the Create New Folder field to add a new folder for your image.
  4. Click on the Upload New Image button.
  5. Select the image from your computer to upload it.
    • Only one image can be uploaded at a time.
    • Supported formats include JPG, JPEG, GIF, PNG, and ICO up to 5MB in size.

Uploading an image to a personal library

What happens to a user's personal images when their accounts are removed?

If a user account is removed from your LibApps system, their images will remain on our servers. That way, you don't have to worry about any broken images in the content they created.


Upload an image to the shared image library

The shared Image Manager library allows admin users to upload images that all users can reuse throughout LibApps. Although all users can browse, search, and reuse images in the shared library, only admins have the ability to add and delete shared images and folders.

To upload images to the shared library:

  1. Go to Content > Image Manager.
  2. Make sure the Shared Library button is selected.
  3. Navigate to the folder where you want the image to be stored.
    1. Or, use the Create New Folder field to add a new folder for your image.
  4. Click on the Upload New Image button.
  5. Select the image from your computer to upload it.
    • Only one image can be uploaded at a time.
    • Supported formats include JPG, JPEG, GIF, PNG, and ICO up to 5MB in size.

Uploading an image to the shared library


Add keywords to an image

Adding keywords to your images can help you more easily find images when searching through your folders and libraries. This can be especially helpful when uploading images that don't have descriptive file names.

For example, if you have a folder called "Animals", which contains images of different dog breeds (e.g. corgi.jpg, dachsund.jpg, poodle.jpg, etc.). If you were to give all of those images a keyword of "dog", then you could more easily find them by searching for that keyword.

To add keywords to an image:

  1. Go to Content > Image Manager.
  2. Click on the thumbnail of the image you want to edit.
  3. In the Edit Image Properties window, enter your keyword into the Keywords field (separate multiple keywords by a space).
  4. Click the Save button.

Adding keywords to an image 


Add default alternate text to an image

Also referred to as Alt Text, adding alternate text to your images is an accessibility best practice. By adding descriptive alternate text to each image, you are providing users of assistive technologies (such as screen readers) a description of the content of the image. With the Image Manager, you can actually add default alternate text to your images.

Each time you reuse an image in LibApps, its default alternate text will be used (though you can customize it if needed). Not only does this save you time in the long run, but it greatly increases the odds that the alt text won't be overlooked -- especially for images in your shared library.

To add default alternate text to an image:

  1. Go to Content > Image Manager.
  2. Click on the thumbnail of the image you want to edit.
  3. In the Edit Image Properties window, enter your descriptive text into the Alternative Text field. This will appear in the image's alt attribute (e.g. <img alt="Your alternate text displays here">).
  4. Click the Save button.

Adding alternate text to an image


Using folders to organize images

In each library, you can create folders to help organize images. For example, you could have a folder for storing images related to your library's logo and branding, another of exterior images of your library building, and so on.

Create a folder

To create a new folder in the Image Manager:

  1. Go to Content > Image Manager.
  2. Select the library where you want to add the folder. (Note: only admins can add folders to the Shared Library.)
  3. Below the existing folders on the left-hand side of the image manager, give your new folder a name and click the Create button.

Creating a new folder in the image manager

Rename a folder

To rename a folder in the Image Manager:

  1. Go to Content > Image Manager.

renaming a folder in the image manager, part 1

  1. Select the library where you want to edit the folder name. (Note: only admins can rename folders to the Shared Library.)
  2. Choose the folder to edit from the Folders list on the left-hand side of the image manager.
  3. From the Rename / Delete Folder menu, choose Rename. (Note: you cannot rename the ROOT (default) folder.)
  4. On the Rename Folder modal, rename the folder in the Name field.
  5. Click Save.

renaming a folder in the image manager, part 2

Move images between folders

To move an image to another folder in the Image Manager:

  1. Go to Content > Image Manager.
  2. Select the library that contains the image that you want to move. (Note: only admins can move images in the Shared Library.)
  3. Choose the folder that contains the image, then click directly on the thumbnail for the image.
  4. On the Edit Image Properties modal, choose the folder that you want to move the image to from the Folder dropdown.
    • Note:  it is not possible to move images between the Shared Library and a personal library.
  5. Click Save.

moving an image in the image manager, part 2

Delete a folder

 Caution: Deleting a folder from the Image Manager will delete the folder and all of the images in the folder. This will prevent the images from displaying on any guides, events, FAQs, etc. where it is currently being used. This is permanent and cannot be undone, so be careful!

To delete a folder from the Image Manager:

  1. Go to Content > Image Manager.

deleting a folder in the image manager, part 1

  1. Select the library where you want to remove the folder from. (Note: only admins can delete folders to the Shared Library.)
  2. Choose the folder to delete from the Folders list on the left-hand side of the image manager.
  3. From the Rename / Delete Folder menu, choose x Delete. (Note: you cannot delete the ROOT (default) folder.)
  4. On the Delete Folder modal, confirm that you want to remove the image and click the Delete button.

deleting a folder in the image manager, part 2


Search for an image

To help in locating images that have been added to the Image Manager, you can search by the file names and keywords that have been added to an image -- and you can search within a single folder or across all folders in a library.

To search for an image:

  1. Go to Content > Image Manager.
  2. Select the library (personal or shared) to search in.
  3. In the search box, enter your search terms -- as characters are entered into the search box, the results/images displayed will update automatically. The Image Manager will search for terms in an image's file name, as well as any keywords you assigned to it.
  4. If you want to search across all folders, choose All Folders from the dropdown.
    • Note: you cannot search across the Shared Library and a personal library.

searching for an image in the image manager


View and copy an image's URL

To view the URL for to an image:

  1. Go to Content > Image Manager.
  2. Select the library that contains the image.
  3. Click on the View/copy image URL () icon.
  4. In the View/Copy Image URL window, view or copy the URL. (Note: the image URL will not change even if the image is moved to another folder.)
    • To copy it, try right-clicking on the URL and selecting Copy from the context menu.
    • Or, after highlighting the URL, press CTRL + C (Windows) or CMD + C (Mac).
  5. Click the Close button.

copying or viewing an image URL, part 1 


Delete an image

 Caution: Deleting a file from the Image Manager will prevent the image from displaying on any guides where it is currently being used. This is permanent can cannot be undone, so be careful!

To remove an image from the Image Manager:

  1. Go to Content > Image Manager.

Clicking the Delete this Image icon

  1. Select the library containing the image you want to remove. (Note: only admins can remove images from the Shared Library.)
  2. Locate the image you want to remove and click on the Delete this Image () icon next to its thumbnail.
  3. In the Delete Image window, confirm that you want to remove the image and click the Delete button.

Deleting an image 

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