Copy a guide from the LibGuides community

Via the LibGuides dashboard

A quick way to create a copy of a guide is via the LibGuides dashboard. If you've logged into LibGuides, then this is usually the first page you see. However, to get there at any time, simply click on  Home in the orange command bar.

Then, in the LibGuides Shortcuts box, click on the Create Guide link.

Creating a guide from the dashboard


Via the Guides page

You can also create a copy of a guide via the Content > Guides page. Once there, just click on the  Create Guide button.

Creating a guide from the Guides list page


Configuring your new guide

Once you've arrived at the Create New Guide page, you're ready to set up your new guide.

  1. To copy a local guide, select "Copy content/layout from an existing guide" from the Choose Layout or Reuse dropdown.
  2. Select the Community Guides option.
  3. In the Select a Guide dropdown, locate the guide you want to copy by is title or URL. You can copy any guide that:
    • Has a status of Published or Private
    • Has the Community sharing permission enabled
    • Belongs to a LibGuides site from your same region (e.g. if you are in the U.K., then you can choose from any other site hosted in our European region, but not the United States or Canadian regions)
  4. For the Guide Name, enter a title for your guide. This will display in the guide's page heading and breadcrumbs, as well as in the guide lists on your LibGuides homepage.
    1. To preview the guide, click on the guide's title under Your Selected Template.
    2. Please obtain permission from the guide's owner before creating a copy. To send an email to the guide's owner, click on their name. This will launch your default email client.
    3. Change your mind? No worries -- just click the Do not reuse this guide button to clear your selection.
  5. You can provide an optional Guide Description to provide a brief intro to the guide. This will display below the Guide Name.
  6. The Guide Type provides you with a way to organize similar guides. (On the default LibGuides homepage, you'll see these organized under the By Type guide list.)
  7. Group Assignment: if you have LibGuides CMS, you can choose to assign your guide to a specific group of guides.
  8. Password: if you have LibGuides CMS, you can require users to provide a password before they can view your guide.
  9. Share Guide Content: when you enable sharing for your guide, you're allowing other users to create a copy of it. There are a few options you can choose from:
    • Community: if your admin has enabled sharing with the LibGuides community, this will allow other users from other LibGuides sites in your region to create copies of your guide.
    • Internal: this will allow only users from within your LibGuides sites to create a copy of your guide. Users from other LibGuides sites will not be able to do so.
    • No: this prevent any user (internal or community) from creating a copy of your guide.
  10. Requested By (LibCRM): if your library subscribes to LibCRM, this will allow you to record who requested this guide to be created.
  11. Click on the Create Guide button.
    • This will create a standalone copy of the original guide.
      • Please keep in mind that this will only copy the content of that guide. This will not include any custom headers, footers, page templates, or system-level Custom JS/CSS code that are applied to the original guide.
      • If the guide contains any guide-level custom JS/CSS code and you have LibGuides CMS, that code will be copied with the guide. Otherwise, if you do not have CMS, it will not be included.
    • Copies will also be created of all assets on the guide, as well, except for databases. You will need to replace those with databases from your own system's A-Z List.
 Remember: the owner of the selected guide will be notified you used their guide as a template, so please obtain permission from the guide owner before you copy the guide!

Options for copying a community guide 

 About guide types

  • General Purpose: this is the default and a good catch-all for most guides.
  • Course Guide: this is ideal for guides that are related to a specific course.
  • Subject Guide: this is ideal for guides that are focused on a specific subject area.
  • Topic Guide: this is ideal for guides that are focused on a specific topic.
  • Internal Guide: this is ideal for guides that are for internal use only. When using this guide type, please keep in mind that your guide will not appear in guide lists or search results.
    • This will not completely hide the guide from the public, however.
    • Published and private guides assigned to this type can still be viewed by anyone who knows its URL.
  • Template Guide: this is ideal for guides that you intend for other users to copy as blueprints. When using this guide type, please keep in mind that your guide will not appear in guide lists or search results.
    • This will not completely hide the guide from the public, however. 
    • Published and private guides assigned to this type can still be viewed by anyone who knows its URL.

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