Change a guide's sharing permission
When creating a new guide, users have the option to create a copy of an existing guide instead of starting from scratch. Whether or not a guide is able to be copied depends upon its sharing permission. Each guide can be set to one of three possible permissions: Community; Internal; and No.
|Permission||Can be copied by users in the same LibGuides system?||Can be copied by users in other LibGuides systems?|
Important notes about sharing
- Admins can choose to disable community sharing for all guides. When disabled, guide owners will only be able to choose from the Internal or No permissions.
- Sharing is turned on by default when creating a new guide, but can be adjusted at any time.
- Community sharing allows other users from other LibGuides systems to copy your guide.
- A guide must also have a status of Published or Private in order to be copied within the Community.
- Guides assigned to internal or restricted groups (CMS only), or the "Internal Guide" or "Template Guide" guide types, cannot be copied by others in the Community.
- Setting a guide's sharing permission to No only prevents the guide from being copied when creating a new guide. This does not prevent other users in the same LibGuides system from reusing individual boxes or pages from that guide.
Changing a guide's sharing permission
- Edit your guide and click on the Edit Guide button (it will reflect the current status of your guide).
- Select Change Status & Share from the dropdown.
- Under the Guide Publishing tab, click on the permission you want to enable from the Share Guide Content options.
- Click the adjacent Save button.