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Groups: Edit a group's type, name, description, friendly URL, & search options

In this article

To customize a group's basic information (name, description, friendly URL, and type) or group search options: 

  1. Go to Admin > Groups from the command bar.
  2. Click the Edit Group () icon in the Actions column for the group you want to customize.

overview of modifying a group's name and description, part 1

Under the General tab, you'll find the options below.


Basic info: name, description, friendly URL, & type

In the Basic Information panel, you'll find options for customizing your group's name, description, friendly URL, and type. You can find more info below. 

  1. Group name: this is the name of your group as it appears throughout LibGuides.
  2. Description: this is an internal description that displays on the Admin > Groups page. It does not display to the public.
  3. Friendly URL: this is a custom URL slug for the group's homepage. What you enter here will display after your site's domain name and can make it easier to share your group's URL.
    • Note: friendly URLs may only contain alphanumeric characters, dashes, forward slashes, and underscores. While uppercase letters are supported, we recommend using lowercase letters to keep things simple.
  4. Group type: this determines the availability of your group. Each option will affect whether the group (and its guides) are visible to the public.
    • Public: Indexed; available to all.
      This group type is just as it says: all published content is available to anyone & everyone visiting your site. All published content is indexed and will appear in search results. 
      • Use when: you want your content to be easily accessible & searchable.
    • Restricted: Indexed; available if in the right IP range, authenticated via LibAuth, and/or with the password.
      This group type is almost like Public, except that anyone visiting your site has to have the right access permissions in order to see the content. This means being in the IP range(s) set for the group, authenticating with the LibAuth authentication rule set for the group, or having the password. All content is indexed, so it will appear in search results -- but only if the user is within the accepted IP range(s). To view content in a restricted group, the user must similarly be within the accepted IP range(s), authenticated with LibAuth, and/or have the password.
      • Use when: you want to limit access to the content of your group.
    • Internal: Not indexed; available to account holders.
      The type of group is the most restrictive. In order to even view content in an internal group, a user must both be logged into LibApps and have at least Read-Only permissions in the group's User Access settings. When a logged-in user has access to an internal group, its guides will still display throughout your LibGuides site in guide lists and search results. If a user is not logged in or does not have access to the group, they will not see any of the group's content.
      • Use when: you only want account holders to have access to the published content.

When finished making your changes, be sure to click the Save button.

basic information options


Group search options

In the Group Search Options panel, you'll be able to configure the scope of your group's search boxes. Note that changes made to these options are saved automatically.

  1. Group Homepage Search Default: this sets the default search scope of the group's homepage. If you're using a guide as your group's homepage, this option will apply to the search box on that guide.
    • System Search: search all guides in the system
    • Group Search: search only the guides in this group
  2. Guide Search Box Default: this sets the default behavior of the search box on each guide in the group.
    • System Search: search all guides in the system
    • Group Search: search only the guides in this group
    • Guide Search: search only that guide

group search options panel

When you perform a search from a guide or group that has a limited scope (i.e. Group Search), you can expand your search on the search results page. Just click on the Search System or Search this Group buttons above the results.

Expand search to the whole group or entire system