Adding types of permitted uses for your databases

Can't remember if that database will allow you to share articles via ILL? Not sure if you can use full-text resources from that other database for e-reserves? Now you can keep track of your license permissions in the A-Z Database List!

The Permitted Use options allow you to create a custom list of permissions to track the permitted uses of each database:

  • Types of Uses: these are the different types of usage you want to track. For example, you could add a type for "Interlibrary Loan", "E-Reserves", "Course Packs", etc.
  • Permission Options: these are the different permissions you can choose from for each type of use. For example, you could add "Yes", "No", "Silent", "ILL ok, but print first", etc.

When you add or edit a database, you will be able to select the appropriate option for each type of usage. This makes managing your licenses for each database quick and easy.

Combined, the Types of Use and Permissions Options allow you to define the permitted uses for each database.

  • For example, imagine you have a type of use named "E-Reserves". 
  • That type has two permission options: "Yes" and "No".
  • For each database in your A-Z List, you could then indicate whether or not its content can be used for E-Reserves by assigning "Yes" or "No" for that type of use.

Permitted use information will appear on your public A-Z Database List page, in a collapsible list. If you'd prefer to hide this info from the public, add the following to Admin > Look & Feel > Custom JS/CSS:

<style>
.s-lg-label-perm-use {
    display: none;
}
</style>

Example of adding permitted uses to a database

Showing permitted uses for a database on the public page


Adding permission options

Before setting up your permission types for the first time, we recommend that you first set up your permission options. These are the different permissions you can choose from for each type of use.

  1. Go to Content > A-Z Database List.
  2. Click on the Settings tab.
  3. Click on the Permitted Uses panel.
  4. Under Permission Options, click on the Add Option button.
  5. Give your new use a Name.
  6. Click the Save button.

Managing permission options

  1. To edit a permission option, click on its Edit () icon in the Actions column.
  2. To delete a permission option, click on its Delete () icon in the Actions column.

Selecting A-Z Database List from the Content dropdown

Clicking on the Settings tab

Clicking the Add Option button

Adding a permission option


Adding types of uses

What's a type of use? This represents one way in which content from your databases can or cannot be used (e.g. ILL, E-Reserves, Course Packs, etc.). For each type of use you create, you will be able to define permissions using the permission options that you've added.

  1. Go to Content > A-Z Database List.
  2. Click on the Settings tab.
  3. Click on the Permitted Uses panel.
  4. Under Types of Uses, click on the Add button.
  5. Give your new use a Name.
  6. Click the Save button.

Managing types of uses

  1. To edit a use type, click on its Edit () icon in the Uses column.
  2. To delete a use type, click on its Delete () icon in the Uses column.
  3. If you would like to include a link to specific instructions for a permission option, click on its Enter URL link in the Uses column.
    • For example, if you had a guide listing specific types of use requirements, you could use the URL of that guide.

Selecting A-Z Database List from the Content dropdown

Clicking on the Settings tab

Clicking the Add button for a use type

Adding a use type

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