Add a database from the A-Z Community (CMS only) to your local A-Z List

By adding a database to your local A-Z Database List from the A-Z Community (available only with LibGuides CMS), you will be able to reuse the Community-curated database name, vendor, and/or description in your own A-Z List. Plus, the more linked databases you have, the more you can analyze your holdings against the rest of the A-Z Community members.

There are two ways to add a database from the A-Z Community:

  • When viewing the database record under the A-Z Community tab.
  • When adding a new database in your A-Z Database List under the Databases tab.

Getting there

  1. Go to Content > A-Z Database List.
  2. Click on the A-Z Community tab next to the database's name.
    • If the database you're looking at is already in your A-Z Database List, you'll instead see an I have it label appear next to the database's name and vendor.

Selecting A-Z Database List from the Content dropdown

Clicking the A-Z Community tab


Add a new database from the A-Z Community tab

When adding a new database to your A-Z Database List, you can reuse the existing Community record.

  1. Under the A-Z Community tab, click on the name of the database you want to add. This will display its Community record.
    • Not sure if you already added this? The Have It column will display a Y for each database you're currently linking to.
    • If the Have It column displays an N, then it means you are not linking to that record (though you may still have a database of the same name in your local A-Z Database List).
  2. When viewing the database record, click on the Add Database to My System button.
  3. This will take you to the Add Database page, where you can finish creating your database.
    1. The Vendor/Provider field will automatically display the name of the vendor in the A-Z Community record. If that vendor has not yet been added to your own system, click the Save button to add it.
    2. The Database Name field will automatically display the name of the database from the A-Z Community record. Any customizations you make on this screen will only be reflected in your local A-Z List.
    3. The Description field will automatically display the description from the A-Z Community record. You can customize this if needed. Any customizations you make on this screen will only be reflected in your local A-Z List.
  4. When finished, be sure to click the Save button at the bottom of the page.

Clicking on a database name

Clicking the Add Database to My System button

Saving the new database 


Add a new database and link it to the Community

When you create a new database under the Databases tab, you can look and see if it's listed in the A-Z Community. If it is, then you can link to the community database, with an option to copy the vendor, database name, and description to your local database.

  1. Under the Databases tab, click the  Add New Database button.
  2. In the Database Name field, enter the name of the database.
  3. Click on the  Community button. The Search Community Databases window will pop up with a list of results matching the name you entered.
  4. Select the database you want to add.
  5. Click the Continue button.
  6. Select the NameDescription, and/or Vendor checkboxes if you'd like to import that data into your own database.
  7. Click the Continue button.
  8. The info you selected will be copied to your database. You can then finish configuring your database as normal.

What if my database isn't listed in the A-Z Community?

If a match can't be found for your database, then you will be given the option of contributing it to the A-Z Community. That will allow other members of the Community to link to that database in the future.

When contributing a database, the data you entered in the Vendor / Provider, Database Name, and Description fields will be added to the Community record (the Description is optional, but a Vendor must be provided in order to contribute the database).

Example of adding a new database

Example of searching the community

Example of selecting a database from the community

Example of copying community database details 

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