FAQ content

Creating a Gate Count dataset

In this article

Getting there

To create a new dataset, go to Admin > Manage Datasets and click the Add New Dataset button.

Navigating the the Manage Datasets page and adding a new dataset


1. Select Dataset Type

  1. Select Gate Count from the dataset type dropdown.
  2. Click the Next >> button to continue.

Selecting a database type


2. Describe Dataset

  1. Give your dataset a name.
  2. Optionally, add a brief description to help explain the purpose of the dataset (up to 255 characters).
  3. Select the desired recording mode for this dataset.
    • Choose Hourly if you plan to enter gate count readings at the start and end of each hour.
    • Choose Daily if you plan to enter gate count readings at the start and end of each day
    • Choose Monthly if you plan to enter gate count readings at start and end of each month
  4. Click on the Next >> button to continue. At this point, your new dataset will be created. The following steps will allow you to configure it.

Describing the dataset and selecting a recording mode


3. Define Permissions

  1. Who can define metadata and administer this dataset: this determines who can manage this dataset. By default, all admin users have this permission. However, you can select one or more regular-level users, as well. To select multiple users, press CTRL and click on their names. Each user with this permission will also be able to add and analyze records, as well.
  2. Who can add records to this dataset: this determines which users can add new records to the dataset. By default, all admin users have this permission. However, you can select one or more regular-level users, as well. To select multiple users, press CTRL and click on their names. This does not automatically give users the ability to analyze records.
  3. Who can use this dataset in analysis and dashboards: this determines who has the ability to analyze this dataset and use it in dashboards. By default, all admin users have this permission. However, you can select one or more regular-level users, as well. To select multiple users, press CTRL and click on their names.
  4. Click the Next >> button to continue. You can always edit this dataset later to modify your permissions.

Example of setting permissions for a dataset 


4. Set Up Libraries

With gate count datasets, gate count readings are entered by library. You can think of a library as any location where you're gathering gate count readings. For example, you could add a library for each entrance where you have a gate, each library on campus, each branch in your system, etc. Each dataset can have one or more libraries; when analyzing your dataset, you'll be able to select one or more libraries.

  1. Click the  Add New Library to this Dataset button.
  2. Give your new library a name.
  3. Select the appropriate count method for this library. This will determine how LibInsight calculates your total visitors.
    • Choose Automatic/Bidirectional if you use a gate that counts each person twice: once when they enter and once when they exit.
    • Choose Automatic/Unidirectional if you use a gate that counts each person once: either when they enter or when they exit.
    • Choose Manual if you would rather just enter the total number of visitors, instead of actual gate counter readings.
  4. Enter the rollover value for your library's gate counter (without commas). This is the maximum number that your gate counter will reach before rolling back over to 0. For example, if your gate counter has six digits, the rollover value may be 999999. Entering the rollover value helps LibInsight calculate the correct number of visitors when the ending gate reading rolls over.
  5. Click the Save and Add Another button to add another library, or Save and Close if you are all done.

Screenshot of the Add New Library to this Dataset button

Example of adding a new library 


Managing libraries

  1. Click on the Edit Libraries tab.
    1. Click on the  Add New Library to this Dataset button to add more libraries.
    2. To record data to a library, click on its name in the Library Name column. This will open the Record Data page in a new window.
    3. To edit a library, click on its Edit () button in the Actions column.
    4. To clear all of the data from a library, click on the Empty Library () button in the Actions column. This completely reset this library's data, so be careful!
    5. To permanently delete a library and its data, click on the Delete () button in the Actions column. This cannot be undone, so be careful!

Example of options for managing libraries