Clock a staff member in or out for a shift on their behalf

If a staff member forgot to clock in or out for a shift, a system admin can do that on their behalf. For example, if someone arrives too late to clock in for their shift, the admin can clock that person in instead. Or, if the person forgot to clock both in and out for a past shift, an admin can also record a clock in and clock out time for that shift.

If a staff member has already clocked in, but not out, this feature can also be used to modify their clock in time.

  1. From the LibStaffer homepage, click on the Admin Clock In/Out button in the Currently Checked In box.
    • This box will display all users currently clocked in.
    • For each user, you will see their name, the time they clocked in, and the schedule containing their shift.
  2. Select the Schedule containing the staff member's shift.
  3. From the User dropdown, select the staff member you are clocking in/out.
  4. Select the appropriate Action option. See the sections below for more details on each.
    • Clock In: use this if a user forgot to clock in for a shift within the time boundary, but the shift has not yet ended.
    • Clock Out: use this if a user clocked in but forgot to clock out for a shift. This allows you to backdate the clock out time.
    • Enter past Clock In/Out pair: use this if a user forget to both clock in and out for a past shift. This allows you to backdate both the clock in and clock out times.

Admin Clock In/Out button

Selecting a schedule and user


Clock a user in for a shift

  1. From the Action options, select Clock In.
  2. Select a time from the Clock In Time field. If the user already clocked in for the shift, this will allow you to modify that original clock in time.
    1. Optionally, you can record a note in the Clock In Note text box.
  3. Click the Save button.

Clock In options


Clock a user out for a shift

  1. From the Action options, select Clock Out.
  2. Select a time from the Clock Out Time field. The user's clock in time will display for your reference.
    1. Optionally, you can record a note in the Clock Out Note text box.
  3. Click the Save button.

Admin clock out options


Enter a past clock in/out pair

  1. From the Action options, select Enter past Clock In/Out pair.
  2. Select a time from the Clock In Time field.
    1. Optionally, you can record a note in the Clock In Note text box.
  3. Select a time from the Clock Out Time field.
    1. Optionally, you can also record a note in the Clock Out Note text box.
  4. Click the Save button.

Admin clock in/out pair options

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