In This Article

View, edit, and delete time off

Regular users can quickly see a calendar showing all of their time off. This makes it easy for staff to see when they have upcoming time off and, if mediation is required, whether or not the request was approved by an admin.

Admin users have the added ability of viewing time off for any user. This can be help supervisors make informed decisions, as they can easily see how many staff already have a particular day off. It also lets you know at a glance which users will be out on a particular day across all schedules.

Although Admin users have the ability to view, edit, and delete any time off event on the calendar, Regular users are limited to viewing and deleting their own time off events (unless they are either another user's Direct Supervisor or have been given the Approve Time Off permission for a schedule.)

If time off mediation is disabled in your LibStaffer system settings, regular users will also have the option to edit their approved time off. Otherwise, they will only have the option to delete their approved time off.


Viewing the time off calendar

To navigate the Time Off calendar:

  1. Click on Time Off in the command bar.
    1. Use the Day, Week, and Month buttons to switch between different calendar views.
    2. Use the Left () and Right () arrow buttons to navigate between days, weeks, or months.
    3. Use the Today button to return to the current date.
    4. Schedule Admins only: use the Staff dropdown to view time off for one or more users at once.
    5. Schedule Admins only: if you want the currently selected staff to display by default when visiting the Time Off calendar, click the Set as Default View button.

Viewing the time off calendar

Time off requests are color coded to indicate their current status:

  • Gray indicates that the time off request is still pending approval by an admin.
  • Green indicates that the time off was approved.
  • Red indicates that an admin has denied the time off request.

[Return to Top]


Editing time off

Admins can edit any time off request, regardless of its approval status. This includes the dates, times, recurrence pattern, category, and/or notes. Regular users can only edit their own time off (and only when time off mediation is disabled), unless they have been given elevated permissions for a schedule or assigned as another user's Direct Supervisor.

  1. Click on the time off event in the calendar.

Clicking on a time off event

  1. In the Edit Time Off window, you will be able to edit all details for this time off request. If this is a recurring time off event, this includes the date range and recurrence pattern.
    • Please note: you cannot convert a single time off event to a recurring series.
  2. Click the Save button. (Please note that this does not send a notification to the user.)

The Edit Time Off window

Did you know? You can also use drag and drop to adjust a pending time off event's start and/or end times. Learn more...

[Return to Top


Deleting time off

Because Admin users also have the ability to edit any time off event, they will find the option to delete a time off event within the Edit Time Off window. Regular users can only delete their own time off, unless they have been given elevated permissions for a schedule or are assigned as another user's Direct Supervisor.

  1. Click on the time off event in the calendar.

Clicking on a time off event

  1. In the Edit Time Off window, click on the Delete Time Off button.

The Delete Time Off button in the Edit Time Off window

  1. If this is a recurring time off series, you will see a few different options (if this is a single event, skip to Step 4). Select one of the following:
    1. The first option is to delete only the event you selected on the time off calendar. The rest of the series will remain in tact.
    2. The second option is to delete all future time off events, including the event you selected on the time off calendar. All prior events in the series will remain in tact.
    3. The last option is to delete the entire series, including past time off events.
  2. When ready to proceed, click the Delete Time Off button.

Selecting a deletion option for an event in a series

[Return to Top]

Related Articles

    Nav menu script